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Woodside Enterprises
HR Coordinator & Office Support (Mat Leave Coverage) - Woodside EnterprisesWoodside Enterprises • oshawa, on, ca
HR Coordinator & Office Support (Mat Leave Coverage) - Woodside Enterprises

HR Coordinator & Office Support (Mat Leave Coverage) - Woodside Enterprises

Woodside Enterprises • oshawa, on, ca
16 hours ago
Job type
  • Full-time
Job description

Job Summary

Woodside Exteriors is seeking a motivated, people-focused professional to join our team as an HR Coordinator & Office Support (Maternity Leave Coverage). This full-time position is responsible for supporting and covering our HR Manager’s role during maternity leave.


This role is a multi-functional position that combines:

  • Human Resources coordination
  • Office administration
  • Leadership of Health & Safety programs, including oversight of our Joint Health & Safety Committee (JHSC)


The ideal candidate thrives in a dynamic environment, enjoys working with people, and can confidently manage both administrative systems and people-focused initiatives, while also being comfortable working independently in a quieter environment.

There is potential for a continued office role following the maternity leave for the right candidate.


Key Responsibilities

Human Resources & People Operations:

  • Manage day-to-day HR functions with a strong focus on administration and organization
  • Coordinate recruitment, hiring, onboarding, and orientation of new employees
  • Support performance management processes, internal communications, and employee engagement initiatives
  • Maintain employee records, timesheets, benefits, apprenticeship programs, and compliance documentation

Health & Safety Leadership:

  • Lead and support company Health & Safety initiatives across all jobsites
  • Coordinate and maintain documentation and overall safety compliance requirements
  • Organize, participate in, and document Joint Health & Safety Committee (JHSC) meetings
  • Track and manage crew certifications, safety training, and required documentation

Administrative & Office Support:

  • Provide general office administration, coordination, and organizational support
  • Assist with bookkeeping and data entry tasks using QuickBooks Online
  • Manage purchase orders, invoices, and administrative tracking systems
  • Support management with HR and administrative projects while maintaining organized office systems

Construction Site & Company Support

  • Assist with site-related administrative needs and documentation
  • Coordinate company events, sponsorships, and internal communications
  • Engage with crews on-site to support team connection and operations
  • Assist with social media coordination, including filming days and content support

Qualifications & Skills

  • Strong people skills with the ability to handle sensitive situations professionally and discreetly
  • Previous experience in HR or office administration preferred
  • Excellent communication and interpersonal skills
  • Highly organized with the ability to manage multiple priorities
  • Self-motivated, proactive, and able to work independently
  • Comfortable stepping into responsibility quickly (with training)
  • Proficiency with digital office tools such as QuickBooks Online, Monday.com, Microsoft Teams, and Excel
  • Professional, reliable, and adaptable


Schedule & Duration

Full-Time: Monday - Friday, 8:00 am - 4:00 pm

Term: Maternity leave coverage anticipated to be approximately 18 months

*potential for a continued office role following the maternity leave for the right candidate


Benefits

  • Medical and Dental Benefits after 3-month probation
  • Company events
  • Casual dress
  • No weekends
  • 2 weeks vacation annually


Wage

From $50,000 a year based on experience

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HR Coordinator & Office Support (Mat Leave Coverage) - Woodside Enterprises • oshawa, on, ca

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