HR Specialist

HR Specialist Permanent, Full Time Build your career where you truly belong — welcome to Umbrella Family.

For over 35 years, Umbrella Family has been a trusted leader in early childhood education and care, supported by a strong operational and administrative foundation.

Our Human Resources team plays a vital role in fostering a positive, inclusive, and compliant workplace that supports the success of our staff and the families we serve.

At Umbrella Family, you are valued, supported, and empowered to grow.

Join a collaborative workplace where your expertise contributes directly to employee experience, engagement, and organizational success.

This isn’t just a job; it’s your opportunity to make a meaningful impact behind the scenes.

About the Role The HR Specialist serves as a core support role for staff experience, providing day-to-day guidance on employee relations, workplace compliance, and staff development initiatives.

This role participates in most HR functional areas including onboarding & orientation, health & safety, attendance management, learning & development, metrics and reporting, employee relations, and benefits & pension. The successful candidate will provide support to Supervisors and employees on a variety employee concerns and workplace issues.

The successful candidate will play a key role in orientation and onboarding, promoting recognition and attention, and fostering employee engagement across the organization.

This position requires strong interpersonal skills, excellent organization, sound judgment, and the ability to manage sensitive situations with professionalism and discretion in a fast-paced environment.

Total Hours: 37.5 hours per week Schedule: Monday to Friday, day shift Annual Salary: $58,000-$65,000 Expected Start Date: July 6, 2026 Qualifications Education & Experience Post-secondary education in Human Resources, Business Administration, or a related field CHRP/CHRL designation or working towards certification is an asset 5+ years of progressive, general HR experience Experience in a unionized environment is a strong asset Knowledge & Skills Strong understanding of employment legislation, HR best practices, and workplace compliance Knowledge of Health & Safety responsibilities and WSIB processes Excellent conflict resolution and problem-solving skills Strong organizational and time management abilities Effective communication skills – listening, speaking and writing Ability to handle confidential and sensitive information with discretion Strong technical proficiency in Microsoft Office (Word, Excel, Outlook, Powerpoint), MS Teams, HR software (HRIS, ATS and training systems) and familiarity with AI Key Responsibilities Act as a primary contact for day-to-day employee relations matters, including concerns, conflict resolution, and guidance Manage attendance, leaves, accommodations, and return-to-work plans Develop and maintain orientation and onboarding programs and materials; participate in the delivery of orientation sessions Coordinate off-boarding processes, conduct exit interviews, report on survey results and make recommendations Plan, coordinate, develop and deliver training; review outcomes from training programs; participate in developing the annual professional learning plan Promote and support employee engagement, employee annual survey and retention initiatives and programs Maintain health and safety incident reporting; submit WSIB claims and coordinate modified work programs; act as support to the Joint Health & Safety Committee Take part in accident and other investigations and meetings, file reports and make recommendations Support compliance with employment legislation, policies and collective agreement interpretation and HR best practices Maintain accurate and confidential employee records and meeting minutes Certifications & Requirements Must provide Satisfactory Vulnerable Sector Police Check and health assessment upon hire Ability to work in an office environment with regular computer use Why Join Umbrella Family?

Competitive compensation with a comprehensive benefits package Pension plan with employer matching Employee Assistance Program resources and counselling Priority childcare placement for employees’ children A positive, inclusive and supportive work environment How to Apply If you are a collaborative and solutions-focused HR professional with a track record for supporting people and contributing to a positive workplace culture, we invite you to apply.

Please submit your application through this posting and join a team where your work truly matters.

Welcome to Umbrella Family, where every role makes a difference.

Commitment to Accessibility Umbrella Family is committed to providing accommodations in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Please advise us if you require accommodations at any stage of the recruitment process.

Recruitment Process Disclosure This organization does not use artificial intelligence (AI) systems or automated decision-making technologies in the screening, assessment, or selection of applicants for employment.

All applications are reviewed exclusively by Human Resources personnel and hiring managers.

This job posting is for an existing vacancy within the organization.

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