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Hays
Accounts Payable ClerkHays • Calgary, AB, Canada
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Accounts Payable Clerk

Accounts Payable Clerk

Hays • Calgary, AB, Canada
3 days ago
Job type
  • Temporary
Job description

Accounts Payable Clerk (Contract)

$25–$30/hour

3‑Month Contract (Permanent Potential)

Onsite | Calgary, AB


Your New Company

Hays Specialist Recruitment is partnering with a well‑established and growing organization in the property management and real estate sector to hire two Accounts Payable Clerks for a 3‑month contract with potential for extension or permanent conversion. You’ll be joining a collaborative finance team within a stable organization that values accuracy, accountability, and continuous improvement. This is a fully onsite role based in Calgary with free parking available.


Key Responsibilities

  • Process high‑volume vendor invoices and employee expense reports, ensuring accuracy and compliance with company policies
  • Verify, code, and reconcile invoices against purchase orders, contracts, and vendor statements
  • Prepare cheque and EFT payment runs in accordance with payment schedules
  • Communicate with vendors to resolve billing discrepancies, missing documentation, and payment inquiries
  • Assist with corporate credit card coding, reconciliation, and reporting
  • Support month‑end and year‑end close by ensuring all AP transactions are recorded accurately and on time
  • Maintain accurate vendor master data, including appropriate GST tax coding
  • Prepare AP aging reports and assist with cash‑flow forecasting
  • Collaborate with internal departments to resolve AP‑related issues and streamline processes
  • Support audit requests by preparing reconciliations and required documentation
  • Participate in AP process improvement initiatives, including automation and digital filing projects
  • Assist with ad‑hoc AP projects and other duties as assigned

Invoice Volume:

  • Approximately 300 invoices currently backlogged
  • Ongoing volume of 70–100 invoices per day, shared between two clerks


What You Need to Succeed

  • Diploma or Bachelor’s degree in Accounting, Finance, or a related field
  • 2–3+ years of hands‑on accounts payable experience (property management, real estate, or construction environments is strongly preferred)
  • Exposure to high‑volume invoice processing environments
  • Accounts payable systems experience (Yardi Voyager experience is a strong asset)
  • Strong working knowledge of GST and vendor payment processes

Core Competencies & Soft Skills

  • Exceptional attention to detail and strong organizational skills
  • Ability to prioritize competing deadlines in a fast‑paced environment
  • Strong communication and interpersonal skills
  • Proactive problem‑solver with a continuous improvement mindset
  • Reliable, adaptable, and collaborative team player


What’s in It for You

This is a great opportunity to gain hands‑on experience within a reputable organization in the property and real estate sector, while contributing to a critical finance function during a period of transition. You’ll work onsite with a supportive finance leadership team, gain exposure to process improvement initiatives, and have the potential to convert into a longer‑term opportunity based on performance and business needs.

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Accounts Payable Clerk • Calgary, AB, Canada

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