N26001 - Executive Assistant, Human Resources

We are pleased to share an exciting opportunity within our Human Resources team for an Executive Assistant, effective immediately or as soon as possible.

Lethbridge School Division is seeking an experienced and highly professional individual to serve as Executive Assistant to the Associate Superintendent of Human Resources. Reporting directly to the Associate Superintendent, the successful candidate will bring strong technical and organizational skills, sound judgment, and excellent interpersonal abilities, along with demonstrated knowledge of Provincial employment-related legislation, including Employment Standards and Human Rights.

The Division

Our School Division, situated on the beautiful traditional lands of the Blackfoot people, is dedicated to growing, leading, and supporting our community through the values of learning, respect, leadership, well-being, and inclusion. We provide culturally authentic learning opportunities that nurture the growth and well-being of all students and staff.

Embracing diversity within our inclusive schools, our division is recognized for its innovative culture and commitment to fostering leadership and community partnerships. We offer meaningful, engaging learning experiences through a wide range of student-centered programs that meet the unique needs of each learner while prioritizing the well-being of everyone in our schools.

With over 1200 dedicated staff members, Lethbridge School Division serves the educational needs of more than 12,000 students across 25 schools in the city. Together with our community, we create a welcoming and supportive environment where everyone can thrive and reach their full potential.

Mission

Lethbridge School Division is inclusive, forward-thinking and accountable for engaging students in quality learning experiences that develop strong foundations, innovative minds and responsible citizens.

For a complete overview of our division, you are encouraged to visit our website.

The City of Lethbridge

Lethbridge is located just two hours south of Calgary, close to the Rocky Mountains and U.S. border. It is a family-oriented and culturally vibrant community with many amenities of a larger city. Lethbridge has over 100,000 residents and is one of only a few cities its size with two post-secondary institutions. Lethbridge Polytechnic and University of Lethbridge. Lethbridge has a robust fine arts community and is renowned for the breadth of recreation activities with outstanding facilities. Lethbridge offers more than 70 parks, 140 km of walking and running trails, playgrounds and sports fields throughout the city.

The City of Lethbridge is a proud neighbor to the largest First Nation reserve, by area, in Canada. Kainai Nation (also known as the Blood or Kainaiwa), covers 1,342.9 km², and is located southwest of the city of Lethbridge, north of the town of Cardston, east of Pincher Creek, bordered on all sides of the Oldman, St. Mary and Belly rivers in Alberta. We are fortunate to learn from Indigenous communities and are committed to enhancing our understanding of the truths of our past so we can continue to move towards reconciliation.

The Role

The Executive Assistant provides comprehensive administrative support to the Associate Superintendent of Human Resources. As a key member of the Human Resources team, this role supports a broad range of HR functions, including employee relations, recruitment and staffing, government reporting, maintenance of HR-related software databases, and other generalist responsibilities.

A central component of this role is the interpretation and application of collective agreements. The successful candidate will have demonstrated experience interpreting collective agreements in a unionized environment and will provide accurate, timely, and practical advice and assistance to staff, school‑based administrators, and system leadership. This work requires sound judgment, discretion, and a strong understanding of labour relations within a public education environment.

As an educational organization, Lethbridge School Division places a strong emphasis on people, relationships, and collaboration. The Executive Assistant will approach their work with professionalism, care, and a service‑oriented mindset while supporting positive and respectful workplace outcomes.

Qualifications and Competencies:

The successful candidate will demonstrate the following:

• Strong oral and written communication skills
• Demonstrated experience interpreting and applying collective agreements
• Knowledge of labour relations principles and collective agreement administration
• Strong technical and research skills with a high level of attention to detail
• Proficiency in preparing clear, accurate, and business‑professional documentation
• Effective time management and organizational skills with the ability to manage competing priorities
• Ability to work collaboratively in a team‑based, service‑oriented environment
• Strong problem‑solving skills and the application of sound judgment and critical thinking
• Understanding of the educational context and the complexity of public education systems
• Demonstrated discretion and ability to manage confidential and sensitive information
• Initiative and confidence in managing sensitive and complex situations
• Ability to develop and improve procedures to enhance efficiency, effectiveness, and service delivery

The ideal candidate will be flexible, decisive, able to multitask in a fast‑paced environment, and demonstrate a high level of professionalism, initiative, and maturity. A strong technology background is essential, including intermediate‑level proficiency with spreadsheets and databases. The successful candidate will be an innovative thinker with strong communication skills and a commitment to supporting people and positive workplace outcomes.

What will you work?

1.0 FTE (35 hours per week)

Some evening hours are required for scheduled meetings and events.

Requirements

Education, Training and Experience required:

• Minimum two (2) years of post‑secondary education in business, office administration, or a related field; an equivalent combination of education and experience will be considered
• Preference given to candidates with coursework or experience specific to Human Resources
• Proof of completion of Grade 12 or GED required along with any other supporting documentation related to post secondary education.
• Education completed outside of Canada must include an Educational Credential Assessment (ECA)
• Candidates may be required to demonstrate computer proficiency

CONDITIONS OF EMPLOYMENT:

To ensure a safe and secure working and learning environment, the successful candidate will be required to provide:

• A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
• A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
• Proof of photo identification, may be a valid driver’s licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire.
• Documentation of a valid Social Insurance Number in the employee’s legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.
• Hold and maintain a valid Class 5 Alberta drivers license.

Benefits

Salary range for this position is $68,000 - $72,000 depending on education and experience.

Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan and providing time off to attend to personal matters. As a result, we offer an exceptional benefit package for you and your family to access. Some of the amazing benefits included are:

• 100% employer paid premiums for health and dental care.
• Health Spending Account (HSA).
• Free 24/7 access to our Employee and Family Assistance Program (EFAP). This includes but is not limited to:
• Lifestyle and specialty counselling (Health, Life Balance and Career).
• Competitive retirement plan.
• Discount at a variety of local fitness facilities within Lethbridge.

Make a difference to our Education Team!

Applications received on or before May 13, 2026 at 8:00 a.m. will be given careful consideration.

Please note that only those selected for further consideration will be contacted regarding an interview.