Our client in the Engineering industry is looking for an Administrative Assistant and Receptionist;
Responsibilities include;
•Answering phones, maintaining Reception, filing and general office administration
• Sorting mail, scheduling appointments, data entry and filing
• Keen attention to detail as they will be responsible for formatting documents
• Ability to manage multiple inboxes and calendars in Outlook
• Strong organizational skills, ordering office supplies
• Experience in a fast-paced office environment
• Experience using MS Office, Word and Excel and MS Teams
• Preparing business correspondence
• Letters and contracts, sorting and distributing mail
• Data Entry
• Mailing statements and invoices
• Filing, archiving and digitizing
• Couriers and tracking, arranging meetings – scheduling, ordering catering, beverages and ensuring boardroom is presentable
• Inventory of office supplies
• Assist with proposals and marketing through Social Media and our website
• Assist with event planning
• Assisting with miscellaneous administrative tasks as assigned
QUALIFICATIONS:
• A Certificate or Diploma in Business Administration or work experience equivalent of a minimum of 2 years in a clerical role
• Possess excellent organizational skills, with the ability to prioritize and manage multiple tasks simultaneously
• Applicants must have exceptional communication skills in English
• Proficient with Word, Excel and Outlook, Instagram and LinkedIn
• Experience to QuickBooks would be an asset
Administrative Assistant • VANCOUVER, BC
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