Administrative Assistant, Student Life, Senior School

Administrative Assistant, Student Life, Senior School

Full-time, Fixed-term Contract

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Crofton House School fosters a strong sense of community among educators, staff, students, and families. Here, everyone can contribute to the strength of our school– including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Reporting to the Assistant Director who oversees Student Life, this Administrative Assistant, supports elements of a school that pertains to the student experience beyond the classroom. You would join a collaborative team of four Administrative Assistants supporting the Senior School’s daily operations and broader programming. This role is embedded in the day-to-day life of the school, with regular interaction with students, staff, and families. It offers a dynamic work environment and the opportunity to take ownership of key responsibilities within your portfolio.

This is a one year fixed-term contract to cover a maternity leave.

Responsibilities*

• Provide operational support to the Assistant Director, Student Life, in the planning, communication and documentation of the following elements related to student-based events and activities:

• Student orientation and opening week activities

• Special assemblies such as Remembrance Day, Graduation, Carol Service, and Awards Assemblies

• Student Leadership, including elections, orientation of new leaders and House-related events

• Global Trips, including oversight of documentation and communication

• The Student Exchange Program, including travel preparation of CHS students and orientation of exchange students to CHS

• Ivy Compass-related activities, such as Ivy Compass Days and Outdoor Education Trips

• Themed weeks such as Spirit Week, International Women’s Week, and Earth Week

• Be a knowledgeable ambassador for student-focused programs

• Act as an accessible and receptive point of contact for students, teachers and parents for all aspects of the co-curricular program

• Manage the attendance for co-curricular clubs, programs, and activities, and follow up with teacher sponsors as needed

• Compile and organize data from a variety of documents to support reporting, tracking, and informed planning

• Support the planning and execution of all co-curricular events, initiatives, and activities, and collaborate with teachers and departments to ensure alignment and smooth operations

• Be proactive and prepared to contribute to a bi-weekly operational management meeting, the goal of which is to bring together all aspects of Crofton House School operations

• Oversee the preparation of graduation diplomas, coordinate award engraving, and ensure accurate award distribution to students

• Coordinate and organize the daily announcements for the Senior School community

• Oversee Senior School Google Calendar

• Oversee Senior School room bookings

*This list is an overview and not intended to be exhaustive

Knowledge, Skill, Ability, Experience, Attitude

• A vision for the impact that an effective administrative assistant can have on a school culture through supporting programs that are focused on student experiences, student voice and student leadership

• A desire to be part of a team whose roles are integral to the smooth operation of the Senior School and who, as a group, have autonomy over their individual and collective roles

• A genuine interest in spending your day with students, Grades 8 to 12

• Well-developed interpersonal skills

• Strong organizational skills that are demonstrated through proactive planning, excellent documentation and clear communication

• An ability and the skill necessary to manage complex projects

• An understanding of risk management and mitigation strategies related to student health and safety

• An ability to discern which decisions require consultation and which can be decided upon independently

• A self-starter, willing to take the initiative to develop and/or improve activities and events

• An ability to work independently

• Effective oral and written communication skills

• An understanding of school routines, events and operations, an asset

• Ability to communicate in Mandarin, an asset

• Experience using Google Suite applications is preferred

• Up-to-date First Aid certification