Bilingual Senior Executive Assistant

Provide high-level executive support to Former CEO of that sits on several Boards of major companies – This individual must have a broad knowledge of business functions, be positive, enthusiastic, welcoming demeanor and ideally, a comprehensive knowledge of the day-to-day responsibilities of managing a dynamic leader.

The ideal candidate will possess outstanding client relationship skills, excellent organizational skills, a strong attention to detail and an ability to manage multiple priorities and deadlines. This candidate will be a self-starter who anticipates and helps organize workflows, and someone who functions well in a fast-paced environment.

Position: Bilingual Senior Executive Assistant
Competitive Salary
Location: St-Laurent, Quebec

Hybrid: This role will be primarily remote (75%) with the requirement to come on site as needed. The initial training period ( a few weeks) will be on site shadowing with the current
EA for knowledge transfer.


Work schedule: 8:30-5pm however must be very flexible for emergencies and able to adapt when the leader is traveling i.e. to Europe.

Advantages
- Contract Duration: 12 months (possibility of extension)
- Location: Saint-Laurent, Quebec
- Work Mode: Hybrid

Responsibilities
• Provide general administrative support including, but not limited to: manage calendar, set up of different meetings, arrange travel, process expense reports, monitor emails.
• Follow-up on tasks or emails that require action/approvals/follow ups.
• Prepare items for regular discussions.
• Prepare & submit all Expense reports, file and track invoices as required.
• Manage and archive files, including all emails.
• Review and pay invoices, log all invoices and do monthly follow through.
• Manage activities related to all boards.
• Provide general administrative support for Board and Consultancy meetings.
• Preforms all tasks and/or projects requested.

Qualifications
• Must be fluent in communicate with French/ English speaking clients located outside Quebec on a regular basis
• Unimpeachable judgment and discretion in handling confidential information.
• Positive and professional attitude.
• High energy level.
• Confident communicator with excellent interpersonal skills.
• Great attention to detail and extremely organized with a strong sense of urgency.
• Self-directed, independent, and proactive work ethic; strong sense of ownership and follow through skills.
• Ability to juggle multiple tasks and knows how to prioritize these tasks.
• “Can-do” attitude & a desire to learn new things.
• Thrive in fast-paced and dynamic environment.
• Punctual, have flexibility to work beyond business hours as needed and hybrid.
• Microsoft Office skills (Outlook, Word, PowerPoint, and Excel).
• Requires 5+ years of experience supporting executives in corporate environment - ideally in a global setting.

Summary
If this Bilingual Senior Executive Assistant position interests you, please apply online today at Randstad.ca or by email with the job title in the subject line to: marie.thiers@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.