Talent.com
FirstService Residential
Site AdministratorFirstService Residential • Vaughan, ON, CA
Site Administrator

Site Administrator

FirstService Residential • Vaughan, ON, CA
6 hours ago
Job type
  • Full-time
Job description

Description


Condominium Site Administrator (Vaughan)

FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories.

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.

Job Responsibilities
The Site Administrator is responsible for assisting administrative activities relating to the condominium or condominium(s). This includes timely and accurate processing of notices, letters and resident/board correspondence. Providing quick and accurate responses to inquiries, records and information as required. Integrity and strong attention to detail are crucial for this role.

Essential Duties & Responsibilities
· Prepare notices, letters and correspondences as needed
· Obtain mail and distribute it accordingly
· Obtain security reports and review for further investigation
· Book party rooms and collect money as per policy
· Book elevators for deliveries and move-in/move-outs
· Attend to resident inquiries and follow up in timely manner
· Provide Status Certificates Request forms to owners
· Respond to emergency situations in timely manner
· Keep track of insurance certificate requests
· Maintain insurance records books for both vendors and unit owners
· Set up meetings for Board Approval process.

Education & Experience
· Minimum of a High School Diploma.
· Exceptional time management, organization skills and problem-solving skills
· Excellent interpersonal, phone and customer service skills
· Ability to establish strong relationships with owners, vendors, coworkers etc.
· Proficient English speaking and writing skills
· Excellent computer skills
· Proactive problem and solutions recognition
· Strong detail orientation

Travel
Occasional travel to head office is required.

Compensation
Compensation for this role is $42,000-45,000 + benefits

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

INDHON

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.
Create a job alert for this search

Site Administrator • Vaughan, ON, CA

Similar jobs

Project Administrator - Lakeside Contracting Company Limited

Lakeside Contracting Company Limitedmississauga, on, ca
Full-time

We are seeking a detail-oriented and organized Project Administrator to support our project management team.The successful candidate will play a key role in coordinating project documentation, trac... Show more

 • Promoted

Expert NetSuite Administrator Driving System Architecture and Strategy

ComputerCareMississauga, Peel Region, CA
Full-time

Become the driving force behind NetSuite performance as a strategic administrator.Shape workflows, prevent technical debt, and implement intelligent solutions that enhance operational efficiency in... Show more

 • Promoted

NETSUITE ADMINISTRATOR

GFD of CanadaOakville, ON, CA
Full-time

Do you have a passion for optimizing systems and making the end users experience seamless? Do you love solving problems, being creative, and aligning platform functions with business processes?.We ... Show more

 • Promoted

Equipment/Maintenance Administrator

ONxpressmississauga, on, ca
Full-time

Metrolinx’s GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes.Work is already underw... Show more

 • Promoted

Engineering Administrator - Infinitree Canada

Infinitree Canadaoakville, on, ca
Full-time

Infinitree Canada is dedicated to delivering innovative and sustainable solutions across various industries.With a mission to optimize operational efficiency and promote long-term growth, the organ... Show more

 • Promoted

Site Leader

The TRIGO GroupTottenham, ON, CA
Full-time

TRIGO Global Quality Solutions is seeking to fill a Site Leader Position in Tottenham, ON - Afternoon Shift.Overall Purpose of a Site Leader.Ensure Quality services and support for all missions ass... Show more

 • Promoted

Property Administrator

Foresight Recruitment Groupmississauga, on, ca
Full-time

They’re growing with intention and they care about culture — the kind where you feel like a.They do great work, support each other, and keep things real.This is an ideal role for someone who loves ... Show more

 • Promoted

Lead Site Reliability Administrator

OpenTextMississauga, Ontario, Canada
Full-time

OpenText - The Information Company OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture.As a member... Show more

 • Promoted

Property Management Administrator - Medallion Corporation

Medallion Corporationmississauga, on, ca
Full-time

Your responsibilities as Site Administrator will entail the professional management and administration of the residential rental properties currently under the management jurisdiction of the Corpor... Show more

 • Promoted

Expert Weblogic and Tuxedo Administrator for Complex Middleware Solutions

Info-WaysBrampton, Peel Region, CA
Full-time

Elevate your career as a Middleware Administrator specializing in Weblogic and Tuxedo.Bring your expertise in supporting production infrastructure and mentoring team members in a thriving remote en... Show more

 • Promoted

Contract Administrator for Infrastructure Projects

C.F. Crozier & Associates Inc.Bradford West Gwillimbury
Full-time

Become a crucial member of our Construction Services team as a Contract Administrator for municipal infrastructure.Focus on oversight and compliance for impactful civil projects.As a Contract Admin... Show more

 • Promoted

Skilled Systems Administrator for 24x7 Technical Operations

CGIMississauga, Peel region, Canada
Full-time

Become a vital part of an accomplished team as a Systems Administrator.Oversee diverse technology platforms in a 24x7 enterprise environment and utilize the latest tools.This position focuses on en... Show more

 • Promoted

Dynamic Property Administrator for Residential Operations

MorguardMississauga, Peel Region, CA
Full-time

Empower property management as a proactive Property Administrator overseeing tenant relations and essential administrative functions.Leverage your skills to ensure seamless property operations and ... Show more

 • Promoted

Project Administrator

Green Infrastructure Partnersmississauga, on, ca
Full-time

Reporting to the General Manager, Yellowline, the Project Administrator supports day‑to‑day customer service and site operations administration, paperwork, data entry, and basic coordination tasks ... Show more

 • Promoted

On-Site Office Administrator Role

ROAD LINK XPRESSMississauga, Peel Region, CA
Full-time

Enhance your administrative skills as an Office Administrator, using your computer knowledge on-site.You will manage office procedures and coordinate tasks within a busy environment.We are seeking ... Show more

 • Promoted

Site Coordinator - Toro - Site

Toro AluminumVaughan
Full-time

Applewood Crescent, Vaughan, ON L4K 4V2, Canada.Established in 1979, Toro Aluminum has become a leader in the development and manufacturing of window walls and doors for high-rise condominiums, off... Show more

 • Promoted

Team Administrator

Brunelmississauga, on, ca
Full-time

Location: Hybrid- 3 days in office.Contract: 8 Months (Mat Leave).Our client is seeking candidates for a Toronto-based Team Administrator to support a Corporate Affairs & Communications team across... Show more

 • Promoted

Branch Administrator (On-Site)

National BankOakville, Ontario
Full-time +2

Advisory services, Personal banking .A career as a branch administrative assistant at National Bank Financial, your ability to work in synergy with clients and colleagues will be a key asset.In thi... Show more