Project Coordinator (Construction)

Project Coordinator (Construction) Position Type:

Permanent Full Time

Number of Positions:

One (1)

Department:

Engineering and Development Services Department

File Number:

SV26-43

Location:

City Hall (169 Front Street, Belleville, ON)

Hours:

35 hours per week, Monday to Friday, 8:30 AM – 4:30 PM

Employee Group:

Non-Union

Salary:

Grade 8 ($94,080.21 - $112,001.45 annually)

Closing Date:

Tuesday, May 12, 2026 at 4:30 PM

Purpose and Scope Reporting to the Senior Project Manager - Construction, this position assists in the project management and contract administration of municipal infrastructure improvement projects including roads, bridges, sidewalks / active transportation, sewers, watermains, intersection improvements, watercourses/drainage improvements, and storm water management facilities. The Project Coordinator (Construction) position is also responsible for providing guidance to the Engineering Services Section’s inspection services.

Key Responsibilities Inspection

Provide guidance, training, mentoring, and direction to Engineering Technologists completing inspections for capital construction projects and municipal services installed in subdivisions.

Provide inspection for capital construction projects by assuring compliance with contract documents and City specifications, including maintaining comprehensive daily records, ensuring material testing and/or sampling is performed, and ensuring compliance with Legislation and associated Regulations.

Provide inspection of municipal services installed in subdivisions by confirming compliance with subdivision agreements and City specifications, including maintaining comprehensive daily records, ensuring material testing and/or sampling is performed, and ensuring compliance with Legislation and associated Regulations.

Develop and upkeep standard documentation templates and inspection guidance resources

Provide technical directions and review inspection reports and documentation

Be a proficient user of surveying tools and equipment as required to perform inspection duties including, but not limited to, laser levels, smart levels and hand tools as needed. Ensure construction is completed in compliance with approved grades and elevations.

Recommend equipment and technology upgrades to ensure the City’s inspection resources are current with industry standards.

Assist in the review and provide comments for project design, including those created by Engineering staff, external consultants and/or municipal utilities. Review design documents for feasibility of construction (biddability / buildability).

Assist with survey work as it relates to inspection of capital construction contracts

Project Coordination

Assist with the verification of final tender drawings, preparation of tender documents and calculation of final quantities

Prepare and review Tenders and Requests for Proposals and draft reports for Council

Prepares Requests for Proposals, and Requests for Quotations, hires, directs and administers the work of consulting firms carrying out work on capital projects.

Monitor and track progress of conditions included in regulatory approvals; including assembling information and reporting as necessary, to ensure compliance with regulatory permits

Provide contract administration support including preparing payment certificates, cost estimates, change work orders, purchase orders, etc

Liaise with governmental agencies, utility companies and other departments as well as members of the public during the construction phase to resolve project conflicts and co-ordinate scheduling

Provide guidance to field staff during the construction phase

Provide guidance, training mentorship, and directions to Engineering Technologists and related staff.

Attend site meetings and visit sites on a regular basis

Approving and/or initiating changes of a minor consequence on projects and recommends solution of more serious field problems to Supervisor

Assist in design and project management on smaller projects from planning stage through design and construction, including responsibility for budgets, cost control and scheduling

Develop and provide assistance for public presentations of projects and departmental initiatives as required.

Assists in the Departments initiatives on asset management related to municipal infrastructure

Assign work to Engineering Technologists and related staff, while providing support across key HR functions including recruitment, resume screening, and candidate selection, and input into performance monitoring and evaluation through the City’s formal appraisal processes

Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work

Other duties as assigned

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

Qualifications Minimum Education

Three (3) year advanced diploma in Civil Engineering Technology or equivalent with C.E.T. Certification

Member of the Ontario Association of Certified Engineering Technologists and Technicians (OACETT)

Must possess and maintain a valid class "G" driver license in good standing and access to a reliable vehicle for business purposes

Satisfactory Criminal Record Check ("CRC") to commencing work at the City of Belleville

Asset Education

Post-secondary education in project management or a related field

Registered EIT or Licensed Professional Engineer with Professional Engineers Ontario (PEO)

Minimum Experience

5 years of relevant experience in the inspection of municipal infrastructure construction projects

Knowledge of standards and specifications such as Transportation Association of Canada (TAC), Ontario Provincial Standard Specifications (OPSS), Ontario Provincial Standard Drawings (OPSD), Ontario Traffic Manual (OTM), Ministry of Environment guidelines, and the Occupational Health and Safety Act

Asset Experience

5 years minimum experience in a municipal environment, including a combination of project management/coordination and the inspection of infrastructure associated with municipal capital construction projects

Possess familiarity and knowledge of the Highway Traffic Act, Ontario Water Resources Act, Public Transportation and Highway Improvement Act, Fisheries Act, Ontario Construction Act, On-Site and Excess Soil Management regulations, etc

Vast knowledge of construction methods, equipment and technologies related to water, sewer, road and bridges, design and construction including reading and interpreting site plans, engineering drawings and specifications

Excellent interpersonal, organizational and analytical skills; coupled with the ability to prioritize activities to successfully meet deadlines

Excellent communication (written and oral) and interpersonal skills with demonstrated ability to influence without direct authority

Ability to communicate and interact effectively with all levels of management, employees, Councilors, and external stakeholders

Proficient computer skills and must have solid working knowledge with MSWord, Excel, MS Access and email software

Ability to coordinate and collaborate with other departments with the ability to solicit cooperation & interdepartmental collaboration

Self-motivated and able to work independently with minimal supervision

What’s In It For You

Competitive market salary

Competitive employer-paid extended health benefits

OMERS Pension Plan

Opportunity to enter a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period

Live, work, and play in the beautiful city of Belleville and experience all that it has to offer

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process. Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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