Theatre Company Manager

The Theatre Company Manager will work directly with the Artistic Director to support the artistic operations of Prairie Theatre Exchange, through coordinating auditions, workshops, training events, and outreach; managing artist and script databases; assisting with season planning and administration; preparing communications and documentation; and maintaining organized records to facilitate effective artistic operations and community engagement.

The Government of Canada funded this job through the Canada Summer Jobs program. To apply for this job, you must:

Be aged between 15 – 30 years old on the start date of the job.

Have a valid Social Insurance Number (SIN); and

Be a Canadian Citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.

International students and other temporary residents of Canada are not eligible.

Under the supervision of the Artistic Director, job activities will include:

Coordination of Artistic Activities

Accept and organize audition applicant materials

Liaise with season directors and Artistic Director and actors

Manage correspondence with applicants before and after auditions

Assist in the physical setup of audition rooms

Staff artist check-ins during auditions and maintain schedules o Ensure confidentiality throughout entire process

Support the Artistic Director in contracting artists and scheduling

Prepare and update drafts of scripts and track script changes before, during, and after workshops

Assist in physical set-up of rehearsal rooms

Support season planning (logistics) including:

Collaborating with members of artistic, production, marketing and development teams to develop activity frameworks, research, and document templates.

Assist in managing artistic administration schedules including:

Liaising with artists

Managing appointments

Assisting the Coordination of Education Activities

Support theatre training events including:

Facilitate communications between Training Project Manager and Artistic Director

Support the administration of training events

Support publicizing of training events in collaboration with Communications department

Participant communications: take registrations, send confirmations and reminders, maintain participant list and track registrations.

Handle inquiries from participants (parking, accessibility, timing etc.)

Assist in physical set-up of training events

Day of Training Event: Identify and address emerging, real-time needs during the training events.

Database Management of Artistic Activities

Manage a database of theatre artists (actors, designers, directors etc.) including:

Researching and updating Canadian artists information

Manage a database of Canadian plays and new play submissions including:

Reading plays to assess and document the scope and scale, genre, casting, and production needs

Create templates for receiving and documenting new plays.

Support the Artistic Director in responding to inquiries from artists.

Maintaining files and records in digital and physical formats for easy access and retrieval.

Support PTE’s Outreach and Relationship Building in Community

Support the Artistic components of outreach initiatives including engaging, scheduling and communicating with potential artists at events for donors, volunteers and the general public.

Creative and Formal Writing

Assist in writing and editing Artistic Admin department correspondence and other documents including:

donor and subscriber communication

play descriptions

program notes

website copy

grant copy

Leadership Support

Provide administrative support to both the Managing Director and Artistic Director as needed.

Interested candidates are asked to submit a cover letter and resume via email to Katie Inverarity, Managing Director. Applications will be reviewed as they are received, and the position will be closed once it has been successfully filled, so early applications are encouraged. Prairie Theatre Exchange is committed to reflecting the diversity of our community and our country. As an equal opportunity employer, we encourage submissions from individuals of all genders, cultures, ethnicities, gender identities, sexual orientations, and abilities who possess the skills and qualities listed above.

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