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KAPP Infrastructure Inc.
Junior Proposal CoordinatorKAPP Infrastructure Inc. • Vaughan, ON, Canada
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Junior Proposal Coordinator

Junior Proposal Coordinator

KAPP Infrastructure Inc. • Vaughan, ON, Canada
8 days ago
Job type
  • Full-time
Job description

Junior Proposal Coordinator


Company Introduction:


KAPP Infrastructure is a Canadian General Heavy Civil Contractor with 40 years of experience in infrastructure construction projects. We deliver marquee projects in key markets including water distribution, hydro, underground works, large bridge structures, and other major civil works. Work in these markets is delivered across Ontario through both traditional delivery methods and alternative models such as DB, CMCG, and EPCM. We are conveniently located in Vaughan, close to Highways 407 and 427 directly off Highway 50.


The Role:


We are seeking a motivated and detail-oriented individual to join our Vaughan-based team as a Junior Proposal Coordinator. This is an excellent opportunity for someone early in their career to gain hands-on experience in proposal development, marketing coordination, and business development within a leading infrastructure construction company.

As a member of the KAPP Infrastructure team, the Junior Proposal Coordinator will support the preparation and submission of proposals and assist with marketing and business development initiatives under the guidance of senior team members.


Here is what you will focus on:


  • Assist in coordinating proposal preparation and submissions.
  • Support the review and distribution of Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) documents to the pursuit team.
  • Help compile proposal content, ensuring requirements are clearly understood and documented.
  • Assist in preparing responsibility matrices and tracking deliverables.
  • Support the development of technical content, including project experience and qualifications.
  • Maintain and update internal libraries of project information, resumes, and marketing materials.
  • Assist with formatting, editing, and proofreading proposal documents to ensure quality and consistency.
  • Coordinate and schedule proposal meetings; take and distribute meeting minutes.
  • Liaise with internal team members and external partners to gather required information.
  • Support submission logistics including assembling, formatting, and delivering proposals.
  • Track proposal submissions and outcomes for reporting and continuous improvement.
  • Help maintain the marketing database and organize project documentation.
  • Ensure all submissions follow company branding and formatting standards.
  • Provide general administrative and coordination support to the proposals and business development team.


What we are looking for:


  • Post-secondary education in Engineering, Communications, Business, or a related field.
  • 1–2 years of experience working in an Engineering firm, or coordination role (co-op or internship experience considered an asset).
  • Strong written and verbal communication skills.
  • High attention to detail with strong organizational skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Strong willingness to learn, take direction, and grow within the role.
  • Positive attitude and ability to work collaboratively within a team.
  • Experience in construction, engineering, or professional services environments is an asset but not required.

What you can expect from us:


  • A supportive environment focused on learning and professional development.
  • A competitive salary and potential bonus opportunity.
  • Exposure to major infrastructure projects across Ontario.
  • A collaborative team environment where you will be encouraged to grow and contribute.
  • A workplace that reflects KAPP’s Core Values: Integrity, Respect, Trust, Honesty, Fairness, and Loyalty.
  • Industry and project-specific training, including safety training.
  • A strong focus on health, safety, and wellness, including on-site company-provided lunch.
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Junior Proposal Coordinator • Vaughan, ON, Canada

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