Governance and Operations Specialist

Job Title: Governance and Operations Specialist (Full-Time, Term Position – 10 Months)

Location: Hybrid (Techsploration Office, 800A-6 Windmill Rd., and Remote)

Start Date: May 25, 2026

End Date: March 31, 2027

About Techsploration

Techsploration is a Nova Scotia-based not-for-profit organization that empowers young women and gender-diverse youth (Grades 9–12) to explore careers in science, engineering, technology, and skilled trades (SETT)—fields where they remain underrepresented.

In addition to our core program activities, Techsploration is currently advancing critical organizational capacity-building work to strengthen our governance, modernize operations, and support sustainable growth aligned with our 2026–2030 Strategic Plan.

The Opportunity

We are seeking a Governance and Operations Specialist (“Specialist”) to play a central role in implementing a major governance modernization initiative.

Over the past 18 months, Techsploration has worked with governance consultants to conduct a comprehensive governance audit and develop a suite of new and updated materials—including revised by-laws, governance policies, operational policies, and HR frameworks. We now require dedicated capacity to move these draft materials through review, approval, and full implementation, and to build the supporting materials and systems needed to sustain them.

NOTE: The governance consultants who created these draft materials will still be working with Techsploration to complete the final revisions of all draft policies in the coming year. As part of their role, the Specialist will serve as the intermediary, facilitating the internal review, feedback, revision and approval process between the Executive Director, Governance Committee, Board of Directors, and consultants.

This role will be reporting to the Executive Director but will also involve working closely with the Director of Operations, who oversees all operational and HR policies.

Key Responsibilities 1. Governance Project Planning & Coordination

Organize, coordinate and project manage the governance modernization project. This work includes, but is not limited to:

· Creating a workplan for the overarching project, including the review, approval and implementation of all policies, striking of new committees, and the creation/roll out of all supporting materials and systems,

· Tracking progress, ensuring strong lines of communication, and ensuring timely movement of materials through review, approval and implementation processes, and

· Contributing to large scale change management thinking and planning in support of the project.

2. Review/Approval Coordination

Facilitate the review, revision, and approval process of all governance project policies and related materials, including three draft policy manuals: the Governance Manual, Operations Manual, and HR Manual. This work includes, but it not exclusive to:

· Planning out the document review process, such as how to handle version controls and capturing feedback,

· Scheduling and organizing staff, committee and Board meetings, preparing meeting agendas and materials, and capturing meeting minutes,

· Soliciting and gathering internal feedback on draft policies (senior staff, Governance Committee and Board of Directors, etc.). Document feedback and liaise with the Governance Consultants who are under contract to complete the final round of revisions for each draft policy,

· Drafting supporting materials as needed, and

· Facilitating additional review and approval meetings/correspondence as needed.

3. Policy & Systems Implementation

Coordinate and support the implementation of newly approved governance, operational, and HR policies and related materials. NOTE: there are a significant number of “related materials” for this project. This includes, but is not limited to:

· Developing tools, templates, systems and documentation to support policy adoption and/or to meet policy requirements (for example, emergency response plan templates, and a Board Onboarding Guide),

· Coordinate training and orientation for staff on new policies and procedures,

· Creating processes to support ongoing monitoring and continuous improvement.

4. Organizational Compliance & Infrastructure

Ensure Techsploration has systems and documentation in place to enable compliance. This includes, but is not limited to:

· Build and maintain structures that enable efficient communication and tracking of compliance across governance and operations,

· Support the Executive Director and Director of Operations in embedding new practices organization-wide, and

· Ensure documentation is clear, accessible, and aligned with best practices.

5. Committee Revitalization

Modernize and improve the effectiveness of new and existing Techsploration Committees. This includes, but is not limited to:

· Coordinate and facilitate the creation of at least three new governance committees, including supporting work to recruit new committee members, and creating annual committee workplans.

· Support existing committees with work reviewing terms of reference, revitalizing membership, establishing annual committee workplans and other activities that improve the functionality and impact of the committees.

· Create materials, templates, and systems that will improve the impact and efficacy of Techsploration’s committees.

Who You Are

You are highly organized, systems-minded, self-driven, and passionate about strengthening organizations from the inside out. You thrive in environments where you can bring structure, clarity, and momentum to complex, multi-phase initiatives.

Qualifications & Experience

· Experience in governance, operations, policy development, or organizational development (non-profit experience is a strong asset)

· Strong project management and coordination skills

· Experience working with Boards of Directors and/or committees is an asset

· Ability to interpret and operationalize policies and frameworks

· Excellent communication and facilitation skills

· Strong attention to detail and ability to manage multiple priorities

· Experience supporting organizational change and implementation processes

· Due to in-office requirements, candidates must reside within the Halifax Regional Municipality (HRM) or in nearby communities within commuting distance

What We Offer

· Two weeks of vacation (calculated on an annual basis), plus paid time off over the Christmas holiday

· Reimbursements of pre-approved expenses incurred during required travel

· Provided laptop and all required software

Techsploration is located within Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People. We are committed to and value diversity and inclusion. We encourage applications from all qualified candidates including members of racially visible communities, persons with disabilities, Indigenous persons, African Nova Scotians, and members of the 2SLGBTQ+ community. Applicants wishing to disclose any personal details related to equitable or inclusive hiring are encouraged to do so in their application.

Why Join Us?

At Techsploration, you will join a dedicated and mission-driven team working to expand opportunities for young people. As a Governance and Operations Specialist, you’ll play a key role in strengthening organizational effectiveness by improving processes, supporting governance frameworks, and enhancing operational systems. We offer a collaborative environment where your ideas for streamlining workflows, advancing digital tools, and improving accountability will be valued and put into practice. This is a unique opportunity to apply your expertise in governance and operations to a meaningful cause while helping shape the organization’s long-term sustainability and impact.

APPLICATION INSTRUCTIONS

To apply, please submit your cover letter and resumé via . Please include your earliest possible start date in your cover letter.

Selected candidates will be provided with a pre-determined interview time within a week of closing.

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.

Successful interview candidates will be subject to Child Abuse Registry and Criminal Records checks.

Closing date: May 10, 2026 – 7:00pm

This position supports an active business environment with numerous partners and requires professionalism and dedication at all times. The selected candidate for the Digital Transformation Specialist role must be able to work independently and effectively in a multi-tasking environment.