Receptionist & Executive Assistant Job Profile
Existing Vacancy - Yes
Job Profile: Receptionist & Executive Assistant
Role Overview
The Receptionist & Executive Assistant plays a critical role in supporting the daily operations and leadership of the
organization. This position serves as the first point of contact for clients partners and visitors while also
providing high-level administrative and organizational support to the President and a small-
business environment this role requires professionalism adaptability and a strong ability to manage competing
priorities with discretion and sound judgment.
Key Responsibilities
Reception & Front-Office Support
Serve as the primary point of contact for incoming calls emails visitors and deliveries
Ensure a professional welcoming and organized front-office environment
Manage general inquiries and route communication appropriately
Support scheduling meeting logistics and office coordination as required
Executive Support President & Controller
Provide direct administrative support to the President and Controller including:
oCalendar management and meeting coordination
oPreparation of documents reports and presentation materials
oCoordination of internal and external meetings
oHandling confidential and sensitive information with discretion
Anticipate administrative needs and proactively support leadership priorities
Assist with follow-up task tracking and ensuring key items are actioned
Organizational & Team Support
Provide incidental administrative and organizational support to other team members as needed
Assist with internal communications coordination and documentation
Support onboarding logistics internal meetings and company initiatives
Help maintain organized systems for files records and correspondence
Office Administration
Support day-to-day office operations including supplies vendors and facilities coordination
Maintain organized digital and physical filing systems
Assist with basic administrative tasks related to finance or operations as directed by the Controller
Key Skills & Competencies
Highly organized with strong attention to detail
Professional confident and customer-focused communication style
Ability to manage multiple priorities in a fast-paced small-business environment
Strong judgment and discretion when handling confidential information
Proactive resourceful and solution-oriented
Comfortable working independently while supporting multiple stakeholders
Personal Attributes
Polished calm and professional demeanour
Required Skills:
Office Administration Support day-to-day office operations including supplies vendors and facilities coordination Maintain organized digital and physical filing systems Assist with basic administrative tasks related to finance or operations as directed by the Controller Key Skills & Competencies Highly organized with strong attention to detail Professional confident and customer-focused communication style Ability to manage multiple priorities in a fast-paced small-business environment Strong judgment and discretion when handling confidential information Proactive resourceful and solution-oriented Comfortable working independently while supporting multiple stakeholders Personal Attributes Polished calm and professional demeanour
Required Education:
RequirementsOffice AdministrationSupport day-to-day office operations including supplies vendors and facilities coordinationMaintain organized digital and physical filing systemsAssist with basic administrative tasks related to finance or operations as directed by the ControllerKey Skills & CompetenciesHighly organized with strong attention to detailProfessional confident and customer-focused communication styleAbility to manage multiple priorities in a fast-paced sma
Executive AssistantReceptionist • North Vancouver, British Columbia, Canada
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