Receptionist & Executive Assistant Job Profile
Existing Vacancy - Yes
Job Profile: Receptionist & Executive Assistant
Role Overview
The Receptionist & Executive Assistant plays a critical role in supporting the daily operations and leadership of the
organization. This position serves as the first point of contact for clients partners and visitors while also
providing high-level administrative and organizational support to the President and a small-
business environment this role requires professionalism adaptability and a strong ability to manage competing
priorities with discretion and sound judgment.
Key Responsibilities
Reception & Front-Office Support
Serve as the primary point of contact for incoming calls emails visitors and deliveries
Ensure a professional welcoming and organized front-office environment
Manage general inquiries and route communication appropriately
Support scheduling meeting logistics and office coordination as required
Executive Support President & Controller
Provide direct administrative support to the President and Controller including:
oCalendar management and meeting coordination
oPreparation of documents reports and presentation materials
oCoordination of internal and external meetings
oHandling confidential and sensitive information with discretion
Anticipate administrative needs and proactively support leadership priorities
Assist with follow-up task tracking and ensuring key items are actioned
Organizational & Team Support
Provide incidental administrative and organizational support to other team members as needed
Assist with internal communications coordination and documentation
Support onboarding logistics internal meetings and company initiatives
Help maintain organized systems for files records and correspondence
Office Administration
Support day-to-day office operations including supplies vendors and facilities coordination
Maintain organized digital and physical filing systems
Assist with basic administrative tasks related to finance or operations as directed by the Controller
Key Skills & Competencies
Highly organized with strong attention to detail
Professional confident and customer-focused communication style
Ability to manage multiple priorities in a fast-paced small-business environment
Strong judgment and discretion when handling confidential information
Proactive resourceful and solution-oriented
Comfortable working independently while supporting multiple stakeholders
Personal Attributes
Polished calm and professional demeanour
Required Skills:
Office Administration Support day-to-day office operations including supplies vendors and facilities coordination Maintain organized digital and physical filing systems Assist with basic administrative tasks related to finance or operations as directed by the Controller Key Skills & Competencies Highly organized with strong attention to detail Professional confident and customer-focused communication style Ability to manage multiple priorities in a fast-paced small-business environment Strong judgment and discretion when handling confidential information Proactive resourceful and solution-oriented Comfortable working independently while supporting multiple stakeholders Personal Attributes Polished calm and professional demeanour
Required Education:
RequirementsOffice AdministrationSupport day-to-day office operations including supplies vendors and facilities coordinationMaintain organized digital and physical filing systemsAssist with basic administrative tasks related to finance or operations as directed by the ControllerKey Skills & CompetenciesHighly organized with strong attention to detailProfessional confident and customer-focused communication styleAbility to manage multiple priorities in a fast-paced sma
Executive AssistantReceptionist • North Vancouver, British Columbia, Canada
Free from aging grids, fragile supply chains, and unnecessary extraction.At Moment Energy, we’re building a world where clean power is abundant, affordable, and uninterrupted for everyone.The world... Show more
Modes is a digital transformation and organizational design collective working with Financial Services Industry clients throughout North America.We help our clients plan, design and launch human-ce... Show more
As the Unblocked Office Manager & Executive Assistant to the CEO, you'll be at the center of this growing technology startup.You'll ensure our office stays well appointed and runs efficiently, whic... Show more
Zurich Canada is seeking an Executive Assistant to support members of the Senior Management team and help drive our strategic priorities.In this role, you will play a key part in advancing Zurich C... Show more
DestinationOne Consulting provided pay range.This range is provided by destinationone Consulting.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more... Show more
Be among the first 25 applicants.This range is provided by Quandri.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.We’re Quandri, our mission is... Show more
Are you looking for a caring, collaborative, values-driven workplace with inspiring teammates and leaders? Do you have the ambition and desire to be the best and thrive at the most impactful global... Show more
A business development firm based in Burlington is seeking a Business Development - Executive Assistant to provide critical administrative support to the sales team.You will coordinate training ini... Show more
An education consulting firm is seeking a marketing coordinator to manage office tasks, coordinate activities, and support the marketing team.Responsibilities include handling communications, sched... Show more
A financial services firm in Vancouver is seeking an Executive Assistant to support the Co-Founder.This full-time role requires strong organizational and communication skills, ensuring effective ma... Show more
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports.The role pro... Show more
At Garibaldi, the Executive Assistant, Executive Office is an integral part of our leadership function.This role supports the Manager, Strategic Alignment [MSA] & Director of Business Development [... Show more
Role Environment: Part-Time; 16-to-25-hours per week, On-site in Burnaby, BC.Insight Global is looking for an Executive Assistant to join our client in the construction industry on a 6-month contra... Show more
We are hiring an Executive Assistant to own office operations and act as the Executive Assistant to the Portfolio Growth Leader.This fast‑paced, high‑trust role is at the center of daily execution ... Show more
Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more
Expected Hiring Range $50,000 to $55,000.Hybrid (3 days in office per week).Executive Director, Providence Programs.Extended Health Benefits and eligibility to participate in the BC Municipal Pensi... Show more
A real estate firm in Metro Vancouver is seeking an Office Manager & Executive Assistant to the CEO.This role requires at least 7 years of executive support experience and offers a salary of $75,00... Show more
Education: Secondary (high) school graduation certificate.Experience: 2 years to less than 3 years.Work must be completed at the physical location.There is no option to work remotely.Compile data t... Show more
Enhance executive performance at Family Innovation Corp.Hybrid Executive Assistant in Vancouver, BC.Your role will involve diverse tasks that drive productivity and organization.Executive Assistant... Show more
Love Veterinary Medicine & Mountain Life? Join us in Squamish, BC today!.Eagleview Veterinary Hospital is looking for a compassionate, hardworking, and enthusiastic Veterinary Assistant to join our... Show more
