Project Coordinator, Development and Construction

About Allied Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge‑based organizations with distinctive urban environments that support creativity, connectivity and human wellness.

Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us. This vision informs how we operate, how we design and how we lead.

Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity—today and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful, tangible and enduring—work that contributes meaningfully to cities and the people who inhabit them—you will find purpose here.

For more information on Allied’s approach to city-building, visit our Insights page.

Provide administrative support across a portfolio of construction projects. As a Project Coordinator, Construction, you will support contract coordination, vendor management and financial processes.

Reporting to the Associate Director, Development, you will collaborate across the organization to play a key role in ensuring projects are well documented, financially tracked and delivered according to expectations and timelines.

Responsibilities Project and contract administration

Manage project documentation to ensure accuracy, completeness and proper version control.

Support the preparation, review and award of tenders.

Coordinate the collection and review of construction documentation from contractors and consultants.

Issue contracts and change orders in project systems, including Yardi.

Maintain organized and up‑to‑date project files in SharePoint.

Financial coordination and reporting

Assist in tracking project budgets, commitments and expenses.

Review and process project‑related accounts payable for accuracy and completeness.

Support accrual processes in collaboration with the construction team.

Act as a liaison with the accounting team on contract and payment‑related matters.

Vendor and stakeholder coordination

Coordinate vendor onboarding, ensuring all compliance documentation is complete and current.

Support vendor management and procurement administration.

Build and maintain effective working relationships with internal teams and external partners.

Project coordination and team support

Work closely with construction team members to help ensure project timelines and deliverables are met.

Attend and support project meetings, both in‑office and on‑site, as required.

Provide day‑to‑day administrative and coordination support across active projects.

Qualifications

1‑2 years of experience in construction or property management; we are open to new graduates.

Strong interpersonal skills, with the ability to build and maintain effective working relationships.

Ability to work collaboratively and contribute as an effective member of a team.

Proficiency in Microsoft Office applications, including Excel, Word and Outlook.

Strong organizational and time‑management skills, with the ability to manage multiple priorities and high volumes of documentation while meeting deadlines.

Experience with Yardi is an asset.

$67,000 - $75,000 a year

Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity.

Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.

This role is a current vacancy on the Allied team.

Total Rewards and the Employee Experience At Allied, total rewards are designed with the same perspective that shapes our operations. They are intended to support sustained contribution, creativity and a genuine sense of ownership in the work we do.

In practice, this includes:

Shared financial success and an ownership mindset Eligible employees participate in performance‑based bonus programs and a retirement savings program, with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long‑term performance and reinforces a sense of ownership at every level of the organization.

Intentional presence and time off In addition to vacation, employees receive six personal days and half‑days before statutory holidays. Allied supports flexibility while maintaining a strong, in‑person culture. This reflects how we collaborate most effectively and how we operate as a business.

Health, wellbeing and support Comprehensive, company‑paid health benefits include vision and dental coverage, along with a healthcare spending account. An employee assistance program is available to provide confidential support when it is needed.

Growth through leadership and exposure Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role, collaborate across disciplines and develop a broad understanding of the business. For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands‑on experience and shared responsibility.

Professional development grounded in practice Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day‑to‑day engagement with experienced colleagues across the organization.

Purpose and connection beyond work Each year, employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to them, reflecting our belief that contribution extends beyond the workplace.

If you are motivated by the role real estate plays in shaping cities and culture, and want your work to contribute to that effort, we encourage you to apply.

*Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure. We will confirm what benefits you qualify for during the recruitment process.

Additional Information We value human connection and experience. While Allied uses technology, including AI‑enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply.

We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to talent@alliedreit.com if support is needed.

We look forward to receiving your application.

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