Administrative Assistant

Tenure:

Continuing

Language Requirements: English

Work arrangements:

• Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Discover the possible

Anything is possible at the NRC, named in 2025 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

We are looking for an Administrative Assistant to support our Clean Energy Innovation Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

At the Clean Energy Innovation Research Centre, we create green and sustainable technologies for clean energy, resource extraction and environmental protection, essential to strengthen and support Canada's future clean economy.

The selected candidate provides general administrative support. Some of the duties of the position may include: coordinating meetings (including events and seminars); making and revising travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries. Other duties associated with research environments may include shipping and receiving, procurement, being a badge coordinator, time coordinator, Non-Salaried Worker coordinator, or publications administrator.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!

Interested?

We invite you to submit your candidacy to join and contribute to our team!

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Experience providing administrative support services such as calendar management, arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or data entry;
• Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook;
• Experience in purchasing and/or procurement considered an asset; and
• Experience using the SAP system considered an asset.

Condition of employment

Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Language requirements

English

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

• Knowledge of office administration procedures and practices such as calendar management; arranging meetings; making travel arrangements; processing travel claims and preparing correspondence considered a strong asset;
• Ability to manage multiple competing priorities on a daily basis;
• Ability to provide information, explain processes and respond to queries;
• Ability to demonstrate accuracy and attention to detail;
• Ability to use Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); and
• Ability to draft memos and correspondence considered an asset.

Behavioural competencies

• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 1)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile(s): Management Services;

View all competency profiles

Compensation

From $49,665 to $65,854 per annum.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.