Administrative Assistant / Receptionist

We are looking for an outgoing and proactive Office Coordinator to serve as the heartbeat of our client's headquarters in ETOBICOKE. This is a dynamic role designed for a natural "people person" who thrives in an environment where no two days are the same.

As the primary face of the office, you will handle everything from high-level liaison duties with building management to the essential "little things" that make their culture thrive—like managing the snack program, coordinating employee onboarding logistics, and overseeing office renovations.

If this sounds like you, apply TODAY!

**Please note this is a contract position**

Advantages
- $24-$26 (Based on experience)
- Chance to work in a growing and dynamic team
- Long term contract

Responsibilities
Front-of-House & Communications

- Act as the first point of contact, greeting all visitors and directing them to the appropriate department with a warm, professional welcome.
- Manage the central switchboard, expertly screening and routing calls while ensuring accurate message delivery.
- Serve as the primary contact for building management regarding facility inquiries, employee access badges, parking transponders, and building-wide notices.

Office Operations & Logistics
- Take full ownership of office and kitchen supplies, maintaining optimal stock levels and managing the internal snack and swag programs.
- Oversee all incoming and outgoing mail, including the preparation and tracking of domestic and international courier shipments (FedEx).
- Ensure all shared office spaces and conference rooms are "guest-ready" at all times; assist with the coordination of office renovations or layout changes.

Administrative & Employee Support

- Support HQ-based employee onboarding by preparing workspaces, coordinating security access, and organizing "welcome" logistics.
- Provide clerical assistance across various teams, including managing catering requests, hotel accommodations, and floral/gift orders.
- Proactively identify opportunities to streamline office workflows and enhance the daily employee experience.
- Jump in to assist with "expect the unexpected" tasks and special projects as the organization grows and evolves.

Qualifications
- 1–3 years of experience in an office coordination, administrative, or hospitality role (Front Desk, Reception, or Office Assistant).
- Exceptional verbal and written communication skills with a professional demeanor for answering switchboards and greeting guests.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- A proactive "owner" mindset with the ability to identify inefficiencies and suggest creative solutions for office improvements.
- Proven ability to "expect the unexpected" and pivot quickly between tasks in a fast-paced environment.
- Strong attention to detail and the ability to manage multiple physical inventories (office supplies, snacks, and company swag) simultaneously.
- A naturally outgoing and personable attitude; someone who genuinely enjoys being the first point of contact for employees and visitors.

Summary
If this looks like an opportunity for you- please apply TODAY! Only those that meet the requirements will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.