Administrative Coordinator – Property Management

Are you looking to propel your career within an agile structure where your initiatives have a direct impact on corporate strategy? This business administration position, located in the Hochelaga-Maisonneuve district, is a unique opportunity to become the operational right hand of a reputable real estate firm established for four decades.

As a high-level administrative assistant, you will act as the central pivot of the organization. Your role will consist of streamlining interactions between management, financial managers, and a diverse clientele ranging from SMEs to government organizations. By joining this leader in business administration, you will do more than just manage files: you will actively participate in the enhancement of a diversified real estate portfolio including commercial, industrial, and institutional assets.

The nature of the projects and the scope of the clientele require collaboration with partners located outside of Quebec. For this reason, functional proficiency in English is essential to communicate effectively with stakeholders who do not speak French, thereby ensuring operational continuity and providing the necessary support to the company's business functions.

Advantages
• Competitive annual salary between $50,000 and $55,000.
• Comprehensive insurance package offered upon hiring.
• Office located in the heart of Hochelaga-Maisonneuve, a booming neighborhood.
• Direct contact with strategic decision-makers, promoting accelerated learning.
• A human-scale work environment focusing on stability and long-term growth.

Responsibilities
In this strategic business administration role, your deliverables include:
• Overseeing the client experience by ensuring rigorous follow-up of requests until full resolution.
• Steering the technical coordination of buildings, including the management of purchase orders, preventive inspections, and general maintenance.
• Acting in direct support of the Property Manager for the planning of renovation, development, or construction projects.
• Ensuring the integrity of the internal database and real estate registries to guarantee reliable information at all times.
• Taking charge of the administrative component related to the management cycle: drafting notices, preparing inspection reports, and supporting permit applications.
• Collaborating on legal compliance by reviewing leases, rental offers, and professional service contracts.
• Actively participating in the marketing of vacant spaces through optimized distribution strategies.

Qualifications
Success in this branch of business administration relies on:
• Academic background (College Diploma or higher) in business administration, property management, or finance.
• Confirmed experience of 5 to 7 years in an administrative role related to commercial real estate or construction.
• Advanced technical expertise with the Microsoft 365 suite.
• Operational mastery of the HOPEM property management software.
• Perfect mastery of French and functional English for communications outside of Quebec.
• Superior organizational skills allowing you to navigate a multi-tasking environment.
• High level of autonomy and intellectual curiosity to master the technical aspects of the field.
• Exemplary rigor in processing contractual and financial documents.
• An ability to communicate diplomatically and effectively with various stakeholders.
• A proactive mindset oriented toward solutions and great agility in the face of the unexpected.

Summary
Don't miss this stimulating career opportunity as a Property Management Administrative Coordinator in Hochelaga-Maisonneuve. If you are ready to advance your career in business administration in a key operational management role within a respected real estate company, we want to meet you.

Send me your application at: maxime.di.giannantonio@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.