Executive Legal Assistant

Are you a proactive administrative professional who thrives in a fast-paced, high-stakes environment? Do you have a knack for anticipating needs before they are even voiced? We are seeking a dedicated Legal Assistant to provide high-level support within a premier litigation practice in downtown Toronto. This is a unique opportunity for a professional in business administration to blend traditional legal expertise with executive-level strategy.

For this role, we are looking for a Legal Assistant who isn't just looking for a job, but a partnership. You will be supporting a high-profile practice where 80% of your impact comes from executive-level coordination and 20% from specialized litigation support.

The ideal Legal Assistant for this business administration role is someone who views themselves as a "mind-reader"—someone who can manage a high-volume inbox, oversee complex calendars, and maintain seamless operations for a busy litigation team. If you are a master of detail and a proactive problem-solver, this is the career move you’ve been waiting for.



Advantages
• Competitive annual salary ranging from $60,000 to $85,000 based on experience.
• Comprehensive benefits package including medical and dental coverage starting after three months.
• Access to a Healthcare Spend Account (HSA) and General Spend Account.
• Paid time off including 3 weeks of vacation and 12 sick days annually.
• Hybrid work model with the flexibility to coordinate your schedule with a collaborative team.
• Work in a prestigious downtown Toronto office that is TTC accessible.
• Opportunity to work with a highly respected, easygoing, and collaborative lead lawyer.
• Professional development within a firm that values long-term stability and employee well-being.

Responsibilities
• Manage a high-volume executive inbox, prioritizing urgent correspondence and flagging critical litigation deadlines.
• Provide comprehensive executive support, including complex calendar management and travel coordination for senior lawyers.
• Draft, proofread, and edit legal documents and correspondence with a high degree of accuracy and attention to detail.
• Oversee the full lifecycle of litigation files, ensuring all documents are correctly filed within the IManage system.
• Act as a project coordinator for long-term legal projects, ensuring milestones are met and stakeholders are kept informed.
• Coordinate daily schedules and prepare briefing materials for meetings, hearings, and client consultations.
• Foster strong professional relationships with clients, opposing counsel, and internal teams to ensure smooth communication.
• Maintain organized digital and physical filing systems, adhering to strict confidentiality and data management protocols.
• Assist with the preparation of court filings and specialized litigation documentation as required.
• Support the broader business administration team during peak periods or team-building initiatives.

Skills
• Advanced proficiency in the Microsoft Office Suite, specifically Word, Excel, and Outlook.
• Expertise in IManage or similar legal document management software.
• Exceptional proofreading, editing, and copywriting skills with a focus on technical legal accuracy.
• Strong project management capabilities, with the ability to track multiple moving parts across long-term files.
• Outstanding interpersonal skills and the ability to build trust quickly with senior stakeholders.
• Proactive "mind-reading" approach to administrative support and executive assistance.
• Ability to remain calm and effective under pressure in a high-volume ** business administration** environment.
• Knowledge of indigenous studies or reconciliation awareness is considered a significant asset.

Qualifications
• Minimum of 3–5 years of experience as a Legal Assistant or Executive Assistant within a law firm.
• Previous experience in litigation is highly preferred to support the 20% litigation component of the role.
• Proven track record of longevity and stability in previous professional roles.
• Demonstrated experience managing high-volume workloads and complex administrative tasks.
• Post-secondary education in Legal Office Administration, business administration, or a related field.
• Ability to work in-office as required per the team's rotating schedule.

Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.