About us
At Primacorp Ventures, we are all about creating opportunities and making a meaningful impact. Founded in 1995, we're the largest accredited independent post-secondary education group in Canada. Yet, for us, this is just the opening act of our transformative journey!
Assistant Office Manager
Location: Corporate Head Office – New Westminster, BC
Employment Type: Full-Time, Salaried
Schedule: Monday – Friday
Compensation: $45,000 – $52,000 per year
Primary Purpose
The Assistant Office Manager serves as the face and operational heartbeat of our Head Office. This dual-impact role combines high-level reception with essential administrative support, ensuring that office operations run smoothly, visitors feel welcomed, and the executive team is effectively supported.
Key Responsibilities
Front-of-House & Communications
Reception Excellence: Direct incoming calls and manage the call inquiry log with professionalism.
Guest Relations: Greet all visitors and ensure they are directed to the appropriate department or meeting room.
Building Liaison: Act as the primary point of contact for building maintenance issues, escalating concerns when necessary.
Internal Comms: Draft and distribute general building announcements and updates to all Head Office staff.
Operations & Facilities Management
Asset Management: Maintain a comprehensive inventory of office furniture and manage the distribution of access cards and keys.
Supply Chain: Oversee ordering for office and kitchen supplies across all floors; collaborate with the Purchasing Manager to leverage volume discounts.
Parking Coordination: Manage the paid parking registry and act as the central point of contact for staff and guest parking needs.
Corporate Travel & Perks: Research and maintain a database of corporate discounts (hotels, car rentals, local vendors) and manage the booking schedule for company-owned condos in New Westminster, Calgary, and Edmonton.
Executive & Administrative Support
Leadership Support: Provide ad-hoc administrative assistance to the CEO and the broader Executive Team.
Financial Admin: Work closely with the Accounting team to track incoming cheques and manage mail/courier distribution.
National Coordination: Maintain a master directory of Office/Building Managers for all national company locations.
Position Requirements
Technical Skills & Experience
Experience: 1–3 years of experience in a fast-paced receptionist, customer service, or office coordination role.
Education: High School graduation supplemented by training in office practices or business administration.
Software: Proficiency in MS Office (Word, Excel, Outlook) is essential.
Speed & Accuracy: Ability to maintain a keyboarding speed of at least 40 wpm and manage a multi-line switchboard.
Soft Skills & Competencies
Professionalism: A commitment to maintaining a polished corporate image and a high standard of quality service.
Adaptability: Ability to stay calm under pressure and maintain focus during high-traffic periods.
Organization: Expert at multi-tasking and prioritizing assignments with minimal supervision.
Judgement: Strong problem-solving skills and the ability to handle confidential information with discretion.
Why Join Us?
Competitive salary within a stable, growing organization.
A professional and collaborative work environment at our New Westminster Head Office.
Consistent Monday to Friday schedule.
#dmnd
Don’t hold back!—apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.
We are proudly Canadian — rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.
Assistant Office Manager • New Westminster, British Columbia, CA
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