Asset Management Specialist - Buildings/Facilities

ABOUT US

Almost million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.

• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.

• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.

• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE Reporting to the Manager, Business Improvement, Information and Asset Management, is responsible for assisting in the development and implementation of asset management initiatives and frameworks related to York Region facilities and buildings, asset inspection/condition assessment, data analysis, assets performance monitoring, evaluation and reporting, deterioration pattern and lifecycle cost analysis, and Optimized Decision Making (ODM) to support rehabilitation and replacement planning for Regional facilities

WHAT YOU'LL BE DOING

• Assists in the development and implementation of an asset management framework for various asset classes associated with Regional buildings.
• Establishes Levels of Service (LOS) and KPI indicators for various asset classes; determines baseline data requirements, undertakes gap analysis, and initiates processes to collect required data as related to the Property Services Branch.
• Develops condition assessment frameworks; prepares asset inspection and condition assessment plans, initiates processes and protocols for data collection, and coordinates with Department and other stakeholders to ensure continuous flow of asset data to support asset management programs.
• Maps data stored in various asset management software/tools including ARCHIBUS, Geo-Database and Capital Planning Tool, and develops forms and templates to generate standardized reports.
• Conducts asset data analysis, performance monitoring, evaluation and reporting, performance gap analysis, failure mode analysis, risk assessment and identification of preferred risk mitigation options.
• Performs asset condition analysis, deterioration pattern recognition and trending, determination of remaining asset lives, comparison of maintenance costs with the remaining asset values, lifecycle cost analysis, and development of preferred capital investment options.
• Develops ODM framework, process/flow chart and implements ODM process in Capital Planning Tool; promotes and implements Reliability Centered Maintenance (RCM); analyzes various risk mitigation and capital investment options, and establishes optimized capital improvement plans/projects through ODM process to minimize lifecycle costs.
• Reviews and analyzes data requirements for reports, such as the State of Infrastructure Report, and initiates process and protocols to automate data collection process.
• Develops communication plans to transfer technical knowledge to staff through training programs.
• Ensures quality assurance activities to monitor program effectiveness and support continuous improvement efforts with the business unit.
• Assists in the development and management of quality control programs, operating procedures and control strategies, to ensure consistency and adherence to standards.
• Coordinates the development and maintenance of procedures, guidelines and templates related to facility management, improvement and maintenance.
• Oversees engineering consultants and feasibility/functional studies related to building condition audits and data input.
• Coordinates and/or leads project teams, as assigned.
• Liaises with internal Department contacts, cross-department staff, external contractors, consultants, government and non-government agencies and the public, as required.
• Performs other duties, as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

• Successful completion of a University Degree Architectural or Engineering Sciences, Mechanical/Electrical Engineering, or approved equivalent combination of education and experience.
• Familiarity with the development and implementation of asset management initiatives and framework associated with building condition audits, and ability to establish Levels of Service (LOS), KPI indicators, baseline data requirements, and process to collect required data.
• Knowledge in developing condition assessment and inspection plans and programs, processes and protocols for data collection.
• Familiarity with asset data analysis, performance monitoring, evaluation and reporting, performance gap and failure mode analysis, risk assessment, deterioration pattern recognition and trending, determination of remaining asset lives, comparison of maintenance costs with remaining asset values, lifecycle cost analysis, and development of preferred capital investment alternatives and options.
• Knowledge in development of Optimized Decision Making (ODM) framework, process/flow chart, implementation in Capital Planning Tool, and generation of optimized capital improvement plans.
• Knowledge of relevant legislation and regulatory requirements.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative/self-management and accountability, and flexibility/adaptability.
• Demonstrated report writing and project management skills to meet program objectives and work to tight deadlines.
• Satisfactory completion of a police vulnerable sector check as required under the Fixing Long-Term Care Act, 2021
• Demonstrated leadership skills to coordinate project teams.