Property Administrator

We are seeking a detail-oriented Property Administrator for our client in Pointe Claire to serve as the backbone of our management team. This is a part time permanent role. In this role, you will bridge the gap between high-level operations and daily tenant needs, ensuring our portfolio runs like a well-oiled machine. If you thrive on variety—from managing vendor contracts to streamlining financial reporting.

Advantages
Monday-Thursday 9AM-3PM
20 hrs a week
Salary 30$/hr
Great opportunity for someone looking for a part time permanent position
2 weeks vacation
Parking on site


Responsibilities
To communicate all concerns from co-owners or any issues regarding the management of the office, to the President in a timely fashion.
To agree not to perform tasks or personal assignments for condominium owners/renters during work hours.
To contact suppliers and contractors as needed and coordinate their activities while ensuring minimum
inconvenience to all co-owners.
To ensure the safety and security of the property and report any issues to the President.
To respond to all questions pertaining to co-owners.
Record your daily attendance and absences on a monthly time sheet.

The ADMINISTRATOR provides administrative support to the members of the Board of Directors.
The role of the manager is pivotal to the smooth functioning and well-being of the condominium. The diverse responsibilities, ranging from administrative tasks to co-owner relations, demonstrate the
significant impact they have on the quality of life for the co-owners.

ADMINISTRATIVE AND FNANCIAL MANAGEMENT
Responsible for all bookkeeping duties including and not limited to, using the computer program Condo Manager.
Preparation of letters to co-owners for new condo fees (including letters to non-resident co-owners).
Maintaining accurate records of all condominium-related activities.
Preparation of tax receipt forms for co-owners.
Preparation of a report for petty cash receipts as required.
Pay, record, and file all incidentals to be billed. (fobs, parking, etc.)
Pay, record, and file all invoices.
Be responsible for the entering and monitoring of the Fob and the Interphone systems.
Employee payroll and paying of the DAS (deductions at source)
Banking transactions/deposits.
Assist in budgeting process & financial reporting with the Finance Committee.
Overseeing collection of condo fees from co-owners via direct withdrawal using Condo
Manager on the 1 st of every month.
Prepare a monthly report for the Finance Committee of all monthly disbursements (expenses) and payroll.
Keep and up-to-date Excell file of all co-owners, using the established template.


CORRESPONDENCE
Receipt of mail and emails.
Drafting of letters (and translating) for co-owners regarding projects or notices at the
request of the Board of Directors.
Documents required by notaries for sales, mortgages, etc. (bill for them)
requent emails or notes of information to the Board of Directors on the property’s
status and any on-going issues.
Memos or notes for staff.

COMMUNICATIONS

Bulletin” - translating, emailing, photocopying and distribution to each door without email accessibility.
Posting of all notices to co-owners.
Communicate complaints to the Board of Directors.
Use of Cyber Impact program for communication to co-owners.
Communicate with all Realtors regarding property sales.

FILING
Complete an annual evaluation of all files. Three years of all files to be kept in the main office and the rest to be archived in boxes in the basement for seven years.
All filing must be done on a regular basis.

And any other projects assigned by the Board of Directors, (eg, Maintenance Manual)
Annual General Meeting documentation

Qualifications
QUALIFICATIONS REQUIRED
Bilingual English and French (spoken and written)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Able to be self-motivated and work effectively without constantsupervision
Communication skills
Organizational skills
Time management skills
Interpersonal skills
Excel and Word skills (Microsoft Office), Condo Manager, Cyber Impact

Summary
Why Randstad?

There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.

If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/


For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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