At Fiera Capital
We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:
What we are looking for:
We are seeking a highly organized and proactive Administrative Assistant to support the Canadian Regional Leadership team. This role is critical in enabling the day-to-day effectiveness of senior leaders by ensuring seamless coordination of administrative, operational, and communication activities. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment with shifting priorities. This individual exercises sound judgment, demonstrates discretion, and is comfortable interacting with a wide range of stakeholders.
Your responsibilities:
Provide high-quality administrative and operational support to three senior regional leaders
Manage complex calendars, including scheduling, prioritization, and conflict resolution across multiple stakeholders
Coordinate end-to-end travel arrangements, including itineraries, logistics, and real-time adjustments
Manage expense submissions and ensure timely and accurate reporting
Support inbox and communication management, including drafting responses, prioritizing requests, and escalating where appropriate
Act as a point of contact for internal and external stakeholders, ensuring clear and professional communication
Coordinate meetings and events, including scheduling, logistics, agenda preparation, and materials distribution
Compile, format, and distribute presentations, memos, and reports, ensuring accuracy, consistency, and version control
Track follow-ups and action items to support timely execution of key initiatives
Review, process, and track invoices and expenses; support basic budget tracking
Maintain organized digital files and leverage tools such as Teams and SharePoint to ensure efficient document management
Identify opportunities to improve administrative processes and enhance team efficiency
Must have requirements to be successful in this role:
Bilingual in English and French is a requirement;
Post secondary education in administrative studies, office management or any other relevant field;
Prior experience in a similar administrative assistant position;
Networking skills and a strong sense of tact and diplomacy while ensuring quality service delivery;
Being highly autonomous and having considerable initiative and a keen sense of versatility;
Strong sense of responsibility and pride in a job well done;
Excellent ability to understand issues, problem-solve and be highly adaptable;
Strong eye for business and ability to work in a fast-paced, multi-tasking environment;
Excellent communication skills, a high level of professional discipline, and a reputation for being diplomatic;
Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions;
Mastery of the Office Suite (Excel, Word, PowerPoint, and Outlook) tools and the technological tools in administrative support.
Administrative Assistant • Montreal
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