Office Coordinator (70314548)

Job Description

How You’ll Make an Impact

In this role, you’ll help create a workplace where people feel supported and set up for success. By keeping the office running smoothly day to day and supporting teams behind the scenes, your work will shape the employee and visitor experience and help the business operate efficiently.

Reporting to the Office Manager, the Office Coordinator plays a key role in the day‑to‑day organization of our Etobicoke Head Office. You’ll be the first point of contact for employees and visitors and the go‑to person for keeping the office organized, functional, and welcoming.

This role is ideal for someone who is energetic, highly organized, and enjoys variety, with a practical, hands on approach to their work.

What You’ll Do

Office Coordination & Experience

• Greet employees and visitors, manage sign‑in, and support basic safety orientation
• Manage incoming and outgoing mail, packages, and email correspondence
• Coordinate meeting rooms, including scheduling, catering, and room setup/cleanup
• Monitor office supplies and kitchen inventory; restock as needed (including coffee machines and break areas)
• Submit maintenance requests and coordinate repairs for office space and equipment
• Plan and organize social events and wellness initiatives such as office lunches and team celebrations
• Answer and route calls for the Toronto and Montreal offices, responding to general inquiries and directing calls as needed

Administrative Support

• Process invoices, submit new supplier requests, and follow up on outstanding payments
• Provide administrative and coordination support across teams, as needed
• Support technology‑ and AI‑enabled process improvements that help simplify day‑to‑day work
• Provide targeted administrative support to leaders when required

Qualifications

What You’ll Need to Succeed

• High school diploma or equivalent
• At least 2 years of experience in an office coordination or administrative support role
• Comfortable using Microsoft Outlook for email, calendar management, and meeting scheduling
• Working knowledge of Microsoft Excel to track information and keep data organized
• Experience using Microsoft 365 and Microsoft Teams in a professional office setting
• Familiarity with tools such as Smartsheet, Concur, or similar systems is an asset
• Strong written and verbal communication skills
• A service‑oriented, approachable style and a positive, professional attitude
• Able to manage multiple tasks, stay organized, and adjust priorities as needed
• Understands the importance of confidentiality and data privacy in the workplace
• Interested in finding simpler, more efficient ways to handle administrative tasks
• Bilingual English and French (written and verbal) is considered an asset

Additional Information

What Makes Sodexo Different:

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer:

• Flexible work environment
• Competitive compensation & great employee benefits
• Training and development programs
• Countless opportunities for growth
• Corporate responsibility & sustainability
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here

• And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.

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