Admissions Data & Systems Coordinator

Union/Affiliation: Administrative and Professional Staff (APSA)
Pay range: 74288.00 To 88609.00 Annually SFU Department Descr: School of Medicine - Medical Education
Position Grade: 8
# of openings: 1
Biweekly Hours: 72

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

Help build B.C.’s new medical school from the ground up!

At Simon Fraser University's School of Medicine, we envision a medical education system where students and residents learn as part of a team in primary care and other community-level settings, in patient-centred environments, and with a curriculum that considers social, environmental and prevention contexts. As we establish the school in Surrey, B.C., our growing relationships with the local community, Fraser Health Authority, First Nations Health Authority, physicians and Indigenous partners will help us to meet the diverse health needs of the communities we serve and improve access to primary care throughout the province. We seek to advance reconciliation by embedding and equalizing Indigenous knowledge systems in our learning, research and practices while resting on a solid foundation of high-quality, accredited education and world-class research efforts that keep us oriented towards measurable socially accountable outcomes.

About the Role

The Admissions Systems and Data Coordinator supports the effective operation of admissions systems, data processes, and applicant services for the School of Medicine. This role is responsible for maintaining and troubleshooting the admissions CRM, supporting application processing, and ensuring the accuracy and integrity of applicant data.The Coordinator provides administrative and logistical support for admissions committee activities and Multiple Mini Interview (MMI) processes, including preparing materials, coordinating documentation, and supporting the tracking of evaluation data.The role supports applicant inquiries, reporting, and system configuration and testing. Working closely with the Admissions team, the Coordinator contributes to process improvement, documentation, and the development of efficient workflows in a high-volume admissions environment.

The ideal candidate is detail-oriented, systems-savvy, and highly organized, with a strong ability to manage high-volume, process-driven work. They are comfortable working with data, troubleshooting issues, and learning new systems quickly. They demonstrate strong customer service skills and communicate clearly with applicants and internal stakeholders. The successful candidate is adaptable, proactive in identifying issues, and able to balance independent work with collaboration in a team environment. They are comfortable working in an evolving environment and are motivated by building and improving processes that support a positive applicant experience.

Qualifications

Bachelor’s degree in Business Administration or a related discipline and two years of related experience, including project management and post-secondary admissions, or an equivalent combination of education, training and experience.

• Experience working with CRM or enterprise systems (e.g., admissions systems, Salesforce, or similar platforms)
• Strong data management skills, including attention to detail and data accuracy
• Experience coordinating logistics for meetings, committees, or interview processes
• Ability to troubleshoot system and process issues and escalate appropriately
• Strong organizational and time management skills in a high-volume environment

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA):

• 4 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Off-campus tuition reimbursements and professional development funds*
• And more!

*Prorated for part-time employees

Additional Information