Proposal Specialist

We are currently seeking a Proposal Specialist for our Vancouver client. Prior experience preparing and submitting bids for municipal projects is required. The ideal candidate will have a demonstrated track record of developing successful, winning proposals. This role provides a rare blend of responsibilities that go beyond a traditional proposal position. Prior experience in the construction sector is preferred.

About Our Client
Our client delivers a wide range of construction services. With extensive industry experience, the organization is focused on delivering practical, large-scale solutions. It operates through a combination of field expertise, specialized equipment, and project management capabilities to support end-to-end construction delivery. The company is known for its emphasis on safety, reliability, and long-term client relationships.

About The Opportunity
This is a great opportunity because it combines strategic writing, marketing, and project coordination in a high-impact construction environment where proposals directly drive business growth. It offers a chance to take ownership of the full proposal lifecycle while also expanding into marketing, branding, and digital content creation. For candidates who enjoy both technical writing and creative communication, this role provides a rare blend of responsibilities that go beyond a traditional proposals position.

About The Position

• Lead and coordinate end-to-end proposal development for bids, qualifications, and tender submissions (EOIs, RFQs, RFPs).
• Write, edit, and format proposal content including executive summaries, project descriptions, and supporting documentation.
• Collaborate with internal teams to gather inputs, align messaging, and ensure accurate, high-quality, on-time submissions.
• Maintain and improve a centralized library of proposal content, templates, and standard materials.
• Package and submit completed proposals in line with client requirements and internal standards.
• Support marketing initiatives across digital, print, and social channels, including content creation and campaign coordination.
• Update website content and assist with basic digital marketing activities and performance tracking.
• Conduct market and competitor research to support positioning and business development efforts.
• Coordinate with external vendors (design, print, media) for proposal and marketing deliverables.
• Track deadlines, maintain calendars, and support reporting on proposal and campaign outcomes. n your own words, describe the duties, department and reporting structure for the position.

The Requirements

• 5+ years of experience in proposals, marketing, communications, or a related business development role.
• Post-secondary education in Marketing, Communications, Business, or a related field preferred.
• Strong experience developing and managing proposals.
• Related industry experience is desired.
• Excellent written communication skills with the ability to produce clear, persuasive, and well-structured content under tight deadlines.
• Strong project coordination skills with the ability to manage multiple deadlines and priorities simultaneously.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with Adobe Creative Suite is required.
• Familiarity with digital marketing tools and platforms, including social media and basic website content management.
• Highly organized, detail-oriented, and comfortable working in a fast-paced, deadline-driven environment.
• Strong interpersonal skills with the ability to collaborate across teams and engage external stakeholders.
• Must be willing to attend and participate in events, this will include planning from a marketing perspective, events may be outside regular work hours.

Compensation

• Annual salary range is up to $100,000 depending on experience.
• 3 weeks’ vacation to start.
• Competitive benefits.
• On site parking.
• Professional development and education.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.