Proposal Coordinator

Requisition ID: 97938

Job Category: Administration/Support

Location: Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in , , and , our in tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Hatch is currently seeking a dynamic and highly motivated Proposal Coordinator to join our global Client Action Team (CAT), supporting sales efforts in North America.

Based in Mississauga, you’ll play a key role in shaping and supporting the proposal team’s goal of producing winning submissions. You’ll manage the administrative side of proposal development – from maintaining the SharePoint site and creating custom templates, to coordinating inputs/reviews, and overseeing final production.

As the successful candidate, you will:

• Support the Pursuit Manager and Proposal Process Lead in organizing proposal kick-off meetings and co-facilitating ongoing proposal coordination meetings.
• Develop proposal outlines, draft standard content, format documents, and manage final assembly and submission.
• Facilitate internal reviews and ensure compliance with RFP requirements by providing an additional layer of quality control.
• Coordinate technical inputs and update/customize CVs, bios, project descriptions, and other proposal content.
• Track progress against the proposal schedule and follow up with contributors to ensure deadlines are met.
• Manage and maintain proposal files and databases using appropriate information management systems (e.g., SharePoint).
• Collaborate with the graphics team to develop tailored visual content.
• Support post-submission activities, including clarifications and additional documentation.
• Maintain and update libraries of supporting materials, including CVs, project sheets, images, and testimonials.

You bring to the role:

• A diploma or degree in Business, Communications, Marketing, or equivalent experience.
• Exceptional writing skills with a keen eye for grammar, clarity, and consistency in editing and proofreading.
• Excellent organizational and time management skills.
• Proven ability to work under pressure and manage multiple deadlines.
• High attention to detail and a strong commitment to quality.
• A collaborative mindset and the ability to thrive in a team environment.
• Advanced proficiency in Microsoft Office suite.
• Familiarity with SharePoint, Adobe Creative Cloud (InDesign, Photoshop, and Illustrator), and CRM tools (an asset).
• Working knowledge of the engineering, procurement, and construction management consulting industry (highly desirable).

Base salary range: $72,000 to $85,000

At Hatch, we are committed to fair and equitable compensation practices. In accordance with legislated pay transparency requirements, the expected salary range for this position is based on current market data and aligned with internal pay structures to ensure consistency and fairness.

Your individual compensation within this range will depend on factors such as skills, experience, qualifications and location. In addition to base pay, our total rewards package may include performance-based incentives, comprehensive benefits, and other programs designed to support your well-being and growth.

Why join us?

• Work with to make a difference
• Collaborate on exciting to develop innovative solutions

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the of the in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.