Program Manager, Maintenance and Procurement

Program Manager, Contracts and Capital Support - (8272)

Job Title

Program Manager, Contracts and Capital Support

Status

Regular Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediate

Annually

Salary Grade

$118,193.00 - $134,230.00

Department

York Region -> Community & Health Services -> Housing Services

Location

Hsg - Ops 17150 Yonge St - Newmarket, ON L3Y 8V3 CA (Primary)
Hybrid work opportunities may apply - CA

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Manager, Maintenance and Contracts, is responsible for developing, managing and supporting operational standards, guidelines and specifications, with implementation and quality assurance for Housing York, including operational procurement and contract administration, performance metrics and managing related data gathering processes; co-ordinating Housing Operations’ input to new developments and capital projects, and communicating the operational impacts of building design and component selection; overseeing and implementing improvements to design review process, including engagement of others.

WHAT YOU WILL BE DOING

• Procures maintenance, operations and supply contracts in accordance with Housing York’s purchasing by-law and Regional requirements.
• Manages contracts, including contract compliance monitoring and notification to contractors in breach of their obligations.
• Informs development of and manages budget for operational contracts.
• Establishes and maintains a pre-qualified list of vendors, ensuring compliance with regulatory requirements, Housing York, and Regional policies.
• Provides input into budget and business plan development.
• Implements and provides input into the development of policies and procedures.
• Recommends hiring of outside consultants; prepares terms of reference; monitors expenditures and provides oversight of project and consultants.
• Recommends solutions to senior management, implements process improvements and coordinates special projects including capital projects.
• Recommends and tracks performance metrics.
• Supervises staff, including recruitment, selection, hiring, scheduling, assigning and monitoring work, determining training and development needs, coaching and mentoring, conducting performance appraisals and determining/recommending disciplinary action up to and including dismissal in accordance with collective agreements, Regional policies and practices.
• Liaises with and proactively develops relationships with internal partners and represents Housing York in negotiations with consultants and contractors.
• Coordinates staff input to capital project planning and new building design, including drawing and specification review.
• Provides input to or prepares reports, statistics and analysis for senior management as requested.
• Provides input to or prepares reports, briefing notes, presentations, statistics and analysis, for the Manager.

WHAT WE ARE LOOKING FOR

• Successful completion of a Community College Diploma in Mechanical or Electrical Engineering Technology or Facility Management or related field or approved equivalent combination of education and experience.
• Minimum five (5) years’ experience in property management or asset management software systems with responsibilities for building systems and related operations, coupled with demonstrated one (1) year of direct supervisory experience.
• Demonstrated understanding of building systems and related preventative maintenance requirements.
• Ability to communicate clearly and effectively in English, both verbally and in writing.
• Experience in procurement and contract management.
• Demonstrated knowledge of and ability to interpret and apply legislative and regulatory requirements for residential buildings.
• Proficiency in Microsoft Office applications and experience with property management or asset management software systems.
• Demonstrated knowledge of relevant Standards, Acts and Regulations.
• Leadership competencies including operating strategically, leveraging diversity and differences, customer focused, ensuring accountability, managing complex problems, financial management, employing interactive and effective communication, fostering collaborative relationships, cultivating engagement to drive vision and purpose, managing and developing talent, establishing and maintaining trust, displaying self-awareness, and demonstrating resiliency.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.