This is a remote position.
About the Role
We are looking for a highly organized, proactive, and tech-savvy Human Resource & Recruiting Coordinator to support a fast-paced recruitment team.
This is a hands-on, behind-the-scenes role focused on keeping the hiring process running smoothly - from candidate screening and interview coordination to system management and reference checks.
You will play a key role in supporting recruiters and ensuring that nothing falls through the cracks, while helping the recruitment process run efficiently from start to finish. This is a complete remote position working in EST Time Zone.
Review incoming applications and shortlist candidates based on role requirements
Conduct initial phone screenings to assess candidate fit, communication, and experience
Prepare clear, concise screening notes for the recruitment team
Schedule and coordinate interviews across multiple stakeholders
Post job openings to ATS and job boards (e.g., Indeed)
Set up candidate records, assessments, and workflows within the system
Track candidate progress and ensure all steps in the process are completed
Support the overall flow of candidates through the recruitment pipeline
Draft client updates and candidate summaries
Maintain accurate, clean, and up-to-date records in the ATS/database
Support general recruitment administration and documentation
Coordinate and review personality assessments and screening tools
Conduct reference checks and document feedback clearly and professionally
10–20 hours per week
Flexible schedule, with preferred overlap during weekday afternoons
You will work closely with the lead recruiter to support daily workflow
This role is designed to complement and align with existing schedules to ensure smooth hand offs and communication
Ideal for someone who enjoys structured work and thrives in a fast-paced environment
Interviews are scheduled quickly and accurately
Candidate records are complete, organized, and up to date
The recruitment process flows smoothly without bottlenecks
The team can stay focused on high-impact work (interviews and placements)
This role may evolve to include increased involvement in candidate screening and interview support as you become more familiar with our process.
If you’re someone who enjoys systems, organization, and playing a key role in making things run smoothly, we’d love to hear from you.
Strong administrative and organizational skills
1–3 years of experience in administration, HR, or recruiting (or similar transferable experience)
Excellent written and verbal communication
Access to a reliable computer/laptop and internet connection for remote work, and comfort using personal equipment for work-related tasks
Comfortable with technology and quick to learn new systems
Experience with ATS platforms (Zoho Recruit or similar is an asset)
High attention to detail and ability to manage multiple priorities
Ability to work independently in a remote environment
A proactive mindset - someone who takes ownership and keeps things moving
Experience with content creation and social media management is considered an asset.
HR & Recruiting Coordinator • Ontario, ON, ca
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