Human Resources Specialist

Job Description

Job Description

Opportunity Snapshot

Join Pixieset as an HR Specialist and play a key role in shaping a seamless, people-first employee experience at a growing tech company. In this role, you'll own core HR operations end-to-end while acting as a trusted partner to employees and managers, balancing day-to-day execution with thoughtful problem-solving and continuous improvement. You'll have the opportunity to influence how we scale our people practices, strengthen our culture, and support a high-performing team. This is an ideal role for someone who thrives in a dynamic environment, takes pride in operational excellence, and wants to make a meaningful impact on the employee experience.

Your Impact

• Own the full employee lifecycle, including onboarding, offboarding, documentation, probation tracking, and exit processes
• Coordinate bi-weekly payroll and related programs, including reimbursements, benefits, RRSP, and EOR administration
• Ensure accuracy and integrity of HRIS data, maintaining reliable and up-to-date employee records
• Manage employee inquiries through AskHR, maintain audit-ready documentation, and proactively identify opportunities to improve processes and resolve recurring issues
• Support people-related matters as needed, including documentation and providing guidance to managers, while maintaining confidentiality and escalating more complex situations where appropriate
• Support employee experience programs, including engagement surveys, onboarding check-ins, policy tracking, and recognition initiatives
• Partner with the Workplace Coordinator to deliver engaging, people-focused events and culture initiatives
• Coordinate global mobility processes, including immigration with external counsel, and ensure compliance with work authorization requirements and documentation

Role Requirements

• 3+ years of progressive HR experience
• Strong foundation in HR operations (HRIS, payroll, benefits, compliance)
• Experience working through people-related matters within an HR context
• Solid understanding of employment standards
• CPHR (or working toward it) is an asset
• Demonstrates reliability and consistently delivers high-quality work with strong follow-through
• Exercises sound judgement in people-related situations and provides clear, well-reasoned recommendations
• Handles sensitive matters with discretion, professionalism, and care
• Communicates clearly and thoughtfully, including in complex or challenging situations
• Takes ownership of outcomes and proactively identifies opportunities to improve processes

What We Offer

• Hybrid work environment (2 in-office days per week)
• 4 weeks of annual vacation & paid time off for office holiday closure
• RRSP matching
• $2,000 annual health & lifestyle spending account
• $1,000 annual education budget
• $1,000 annual charitable donation matching
• Comprehensive benefits: extended health, critical illness, long-term disability & life insurance
• Company-issued MacBook & home office budget
• Anniversary rewards & complimentary Pixieset premium account
• Team-building activities & company-wide events
• A workplace recognized for excellence We're proudly certified as a Great Place to Work, ranked #2 among Canada's Top Employers, and named one of Canada's Top Small & Medium Employers

This is an 18 to 22-month contract, with a strong possibility of extension. The typical salary range for this position is CAD $71,250 - $92,400 annually. Salary offered will be based on skills, experience and market data.

Working at Pixieset

Pixieset is the #1 go-to platform for photographers to deliver photos, sell prints, book clients, get paid, and more, all in one place. We help millions of photographers and creatives around the world do more of what they love.

At Pixieset, you'll find a culture built on collaboration, curiosity, and craftsmanship. We care deeply about clean design, thoughtful code, and meaningful work that creates real impact for our users. We value continuous learning, connection, and the power of technology to simplify complex challenges. Our team is diverse in background and perspective but united by a shared mission: building products that empower creatives to grow with purpose.

We're proud to be certified as a Great Place to Work, ranked #2 among Canada's Top Employers, and named one of Canada's Top Small & Medium Employers - a reflection of the supportive, growth-minded environment we've built together.

Pixieset is growing quickly but thoughtfully, combining the stability to think long term with the agility to move fast. Whether you're building new features, improving infrastructure, or shaping the customer experience, your work has both impact and purpose. Every feature we create helps creatives spend less time managing and more time creating.

For more information on Pixieset, please visit our careers page and follow us Facebook, LinkedIn, X and Instagram!