Graduate Program Coordinator (TERM)

Date Posted: 04/09/2026
Req ID: 47618
Faculty/Division: Faculty of Law
Department: Faculty of Law
Campus: St. George (Downtown Toronto)
Position Number: 00005978
Existing Vacancy: Yes

Description:

About us:

The Henry N.R. Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. Jackman Law's rich academic programs are complemented by its many legal clinics and public interest programs. Jackman Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity:

Reporting to the Assistant Dean, Graduate Programs and under the general supervision of the Research Steam Graduate Programs Manager, the incumbent is responsible for ensuring the effective and efficient administration of the Faculty’s three research based graduate programs (LL.M., M.S.L., and S.J.D.) by performing a wide range of duties in the areas of admissions, registration, program administration, scholarships and financial aid, thesis submission and supervision, and student relations.

Your responsibilities will include:

• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
• Analyzing and making recommendations on award funding allocation
• Reviewing and assessing student records to confirm eligibility to graduate
• Reviewing and assessing admissions applications
• Determining which applications to refer to committee for selection
• Liaising with students and faculty to coordinate program activities
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum four years of recent and related experience providing program administration within student services in a post-secondary environment, preferably in a Masters/Doctoral program.
• Experience drafting and interpreting policies.
• High level of understanding of/experience with admissions, financial aid & awards, graduation requirements and policies governed by School of Graduate Studies.
• Experience advising on the petition and appeals process.
• Experience with student academic advising related to admissions requirements, academic course selection, financial aid & awards, and other related processes.
• Excellent interpersonal skills and demonstrated ability to effectively interact with various stakeholders including students, faculty and staff.
• Strong computer skills including MS Office (Word, Excel, PowerPoint) and data management skills.
• Proficient in the use of the University Administrative Management System (ROSI, ACORN) or other comparable systems.
• Demonstrated skills using SGS Admissions Database (SLATE).
• Demonstrated organizational and time management skills including the ability to effectively manage multiple competing priorities and deadlines.
• Solid communication skills, written and verbal.
• Strong attention to detail.
• Proven ability to track and report on statistical information including the creation of complex spreadsheets in Excel.
• Strong understanding of legal education, law school culture and the issues facing law students today.

To be successful in this role you will be:

• Accountable
• Adaptable
• Diplomatic
• Multi-tasker
• Organized
• Proactive
• Responsible
• Self-directed

Closing Date: 04/17/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Jasmin Olarte

Note: This posting is for a term opportunity ending July 2027

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

A job description is available upon request