Self Management Program Admin Assistant - Chronic Disease Self Management

Company description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Job description

The Central West Self‐Management Program provides self-management education and skills training to health service providers and people living with, or at risk for chronic conditions. Reporting directly to the Manager, Chronic Disease Self-Management Program, the Self Management Program Admin Assistant supports the planning, implementation and evaluation of the self-management program. This position involves both administrative work as well as community engagement work. Part of the time is spent in the office while the other part is spent engaging with the community through various channels. Candidates must be proficient with office administrative tasks as well as comfortable speaking in front of groups, engaging with a variety of people. The Self Management Program Admin Assistant works closely with the Self-Management Program Coordinators to help build collaborative partnerships with numerous individuals and groups: healthcare providers, people living with and at risk of chronic conditions, community organizations, primary care, etc.

Accountabilities:

• Perform administrative duties to support the program with attention to accuracy and efficiency
• Schedule of workshops, speakers, rooms, volunteers, food for events and technical support
• Engagement of community partners and program promotion
• Attend at community events for public speaking and presentations
• Address program inquiries and registrations via phone, email and in person
• Produces marketing materials including: calendar of events, promotional flyers and social media posts in an organized, clear and concise manner
• Compile feedback from events, input evaluation data and create reports
• Invoice creation, tracking and submission of program expenses Distribution of promotional materials to various health care and community sites within the region
• Manage program supply inventory

Job qualifications

• Diploma or degree in a health-related or communications program, or equivalent combination of education and experience
• Experience in health promotion and working with a multidisciplinary team
• Ability to compile, write and present reports and key deliverables
• Ability to coordinate and schedule events
• Strong communication, organizational and planning skills are required
• Proficient in use of Windows-based computer systems and software including but not limited to Microsoft Word, PowerPoint, Excel, Zoom, Canva, SimpleSurvey and social media platforms
• Proficient in the use of other office and presentation equipment
• Ability to set priorities, meet deadlines and cope with a demanding environment
• Ability to work independently and as part of a team
• Excellent customer service skills
• Excellent problem-solving skills
• Excellent verbal and written communication skills in English
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration
• Regular attendance is a requirement for this position
• Occasional evening and early morning hours and travel to external locations
• Valid Driver’s License and access to personal vehicle throughout the day is required for work-related responsibilities

Additional information

Hours: Currently Days, 8 hours (subject to change in accordance with operational requirements)

Internal application deadline: April 15, 2026

Salary:

Minimum: $28.10

Maximum: $35.12