Position Title: Executive Assistant
Line of Business: Personal and Business Banking
3 months
Hybrid, in-office days likely to be Wednesday or Thursday to align with leader's in-office days.
81 Bay 25th floor
This role would support Executives currently in the Day-to-Day Banking Products group but this could change pending support need
No project - supporting day-to-day operations for 3 senior leaders.
As an Executive Assistant to Senior Vice Presidents/Vice Presidents on the Personal Banking Product and Payments time, you are responsible for managing the day-to-day administrative activities in support of Executives ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant exercises independent initiative and judgement in managing special projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans the role makes decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.
o Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
o Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
o Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.
o Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.
Must Have Requirement:
3-5 years of experience as an executive assistant.
Calendar management experience.
Expense reporting and travel arrangement experience.
MS Office Experience, including Word, Excel, PowerPoint, and Outlook.
Nice to Have:
Prior experience in a big 5 bank.
Workday and Coupa experience (expense reporting and travel arrangement).
Soft Skills:
• Strong verbal and written communication, strong interpersonal skills.
• Strong attention to detail and critical thinking skills.
Banking Executive Assistant - supporting day-to-day operations for 3 senior leaders. 101742-1 • Toronto
Do you have extensive experience providing executive support to C‑Suite Executives?Are you proficient in MS Office Suite (Word, Excel, PowerPoint)?Can you effectively manage calendars, coordinate m... Show more
ScotiaMcLeod, a cornerstone of Scotia Wealth Management®, is a full-service wealth management firm with a proud history dating back to 1921.Known for service excellence, trusted advice, and a colla... Show more
TD Securities Location Toronto, Ontario, Canada.Line of Business Administration.Compensation $75,000 – $95,000 CAD per year.Job Description At TD Bank Group, we strive to deliver legendary customer... Show more
Aerotek has an immediate opening for a Temporary HR Assistant (Customer Support Associate) in the Mississauga, ON office.This is a contract position with the possibility of transitioning into a per... Show more
As an Executive Assistant to Senior Vice Presidents/Vice Presidents on the Personal Banking Product and Payments time, you are responsible for managing the day-to-day administrative activities in s... Show more
Seeking a Chief of Staff to support CEO and COO in a consumer brands company, focusing on executive operations optimization and project management. Show more
Sales & Executive Support Coordinator.Continue with Google Continue with Google.Sales & Executive Support Coordinator.You’ll be the go-to support for two important teams: our Sales Representatives ... Show more
A real estate services firm in Toronto, Ontario is seeking an Administrative Assistant to support the Director of Operations.The ideal candidate should have strong skills in communication and multi... Show more
A growing fintech company in Toronto is seeking an Executive Assistant (EA) to partner with the CEO.The role requires managing complex calendars, facilitating meetings, and ensuring smooth communic... Show more
RJS LAW is a well-established Corporate/Commercial law firm located in North Toronto.We pride ourselves in creating an environment where people enjoy their work and where clientele would be provide... Show more
Step into the role of Inside Sales Coordinator specializing in B2B customer relationships in the automotive sector.Your expertise in communication and problem-solving will enhance partner satisfact... Show more
Oversee executive enablement and communications for a financial services provider in Toronto.Hybrid role, 8+ years experience required. Show more
A leading travel company in Richmond Hill, Ontario is seeking a Director of Operations to oversee tour planning, operational execution, and profitability.The successful candidate will have over 3 y... Show more
We’re on a mission to become the world’s most customer‑obsessed HR platform.Headquartered in Toronto, Canada, Borderless AI is a global payroll solution that leverages generative AI to automate and... Show more
Operations Full Time Toronto, ON $50,000 - $75,000 CAD per year.At New School Foods, our mission is to accelerate the transition to a sustainable food system.Using our proprietary and purpose-built... Show more
A leading insurance firm is seeking an experienced Executive Assistant in Toronto, Ontario.This individual will support the Senior Leadership Team by managing calendars, preparing communications, a... Show more
ENGLISH/MANDARIN EXECUTIVE ASSISTANT.Do you believe that a company’s success depends on its people? If so, PSI is the place for you! PSI is nothing without the people who build, design, and support... Show more
As the Executive Assistant to the Broker/Owner, you will be the operational backbone of the business—managing transactions, communications, schedules, and systems so the Broker can remain focused o... Show more
Executive Assistant (EA) to CEO – SnapliiJoin to apply for the Executive Assistant (EA) to CEO role at Snaplii.Be among the first 25 applicants.Job DescriptionSnaplii offers immigration support for... Show more
A career as a Banking Advisor at National Bank is a varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your clients and colleague... Show more
