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Senior Property Administrator
Senior Property AdministratorHays • Calgary, AB, Canada
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Senior Property Administrator

Senior Property Administrator

Hays • Calgary, AB, Canada
12 days ago
Job type
  • Temporary
Job description

Location: Calgary, AB (On‑site retail environment)

Sector: Commercial Real Estate | Shopping Centres

Contract: 12‑month contract


A well‑established owner and operator of a major regional shopping centre is seeking an experienced Senior Property Administrator to join their on‑site management team on a 12‑month contract.

Reporting to the Property Manager, this role will oversee day‑to‑day property administration functions, provide leadership to a team of Property Administrators, and ensure accurate lease administration and accounts receivable processes. This is an excellent opportunity for a detail‑oriented professional who thrives in a fast‑paced, collaborative retail real estate environment.


Key Responsibilities

Lease Administration

  • Review, interpret, and enter retail and office leases into property management systems
  • Validate tenant rental charges, recurring billings, and retroactive adjustments
  • Maintain GLA inventory and ensure lease set‑ups reflect certified areas
  • Oversee tenant documentation and provide guidance on lease clause interpretation

Accounts Receivable & Collections

  • Manage cash receipts (cheques, EFTs, wires, PADs)
  • Lead AR collection activities, including tenant communication and arrears resolution
  • Prepare rental advice notices, tenant packages, and demand/default notices as required
  • Complete reconciliations and investigate billing discrepancies

Billing, Accruals & Financial Support

  • Prepare manual billings, tenant chargebacks, and percentage rent
  • Complete monthly revenue accruals and monitor tenant allowance tracking
  • Support budgeting and reforecasting activities

Reporting & Analysis

  • Produce monthly reporting including rent rolls, audit reports, occupancy, and sales
  • Perform variance analysis and estimate missing sales data

Team Leadership

  • Provide leadership, mentorship, and training to the Property Administration team
  • Act as the primary liaison between the team and Property Manager
  • Participate in regular management and office meetings


What We’re Looking For

  • Post‑secondary education in Business Administration, Property Management, or a related field
  • 3+ years of experience in shopping centre or commercial property administration
  • Strong working knowledge of property management systems (e.g., Yardi, JDE) and MS Office
  • Proven experience leading or mentoring administrative teams
  • Highly organized, analytical, and able to manage competing priorities
  • Proactive, self‑motivated, and detail‑driven


Why This Opportunity

  • Join a high‑performing, collaborative property management team
  • Gain exposure to a large, complex retail asset
  • Work in a people‑focused culture that values professionalism and relationship‑building

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Senior Property Administrator • Calgary, AB, Canada

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