Payroll Clerk

Job Description

Job DescriptionAbout Us

The Community Living Society (CLS) is an innovative non-profit organization which since 1978 has been dedicated to supporting adults with intellectual and developmental disabilities so that they can live full, productive and meaningful lives. We are leaders in providing quality Person Centred support through our residential, individualized and community based supports so that people can reach their greatest potential. We have over 500 employees and work with over 400 individuals throughout the Lower Mainland.

General Accountability

The Payroll Clerk works closely with the Payroll Administrator. This position works within the Payroll Function of the Finance Department and is responsible for processing payroll and preparing payroll specific reconciliations in accordance with regulatory requirements. This includes communicating results effectively in writing and verbally.

The incumbent of this position works in collaboration with other Finance team members within the Payroll Function and acts as back-up for various roles responsibilities as needed. There are both opportunities as well as expectations that the incumbent be flexible in terms of functions and tasks within the Finance Department.

Nature and Scope

This position liaises frequently and regularly with all members of the Finance, Human Resources and Operations teams. A good working relationship must be maintained with the CLS Directors, administration, employees and individuals supported. Business relationships are to be cultivated and maintained with employment, finance, insurance, housing, ministry and other government bodies, auditors, other external consultants and professionals.

The most important decisions and responsibilities of this position include those associated with CLS finance operations to include, but not be limited to, all related reconciliations and regulatory requirements related to payroll and benefits remittance.

Principal Functions and Accountabilities

Daily:

• Is flexible to the changing needs and roles within Finance and works cooperatively to meet these demands.
• Works in a team environment to ensure the timely and accurate processing of payroll.
• Responds promptly to internal and external inquiries received via the Payroll Email Inbox, Calls & Letters including, but not limited to, the following:
  • Historical Corrections requested via approved Payroll Forms.
  • Other Regulatory Body Requests: (Service Canada, CRA, MPP, RRSP, etc.)
  • Employee requests for changes to direct deposit information and tax forms.
  • Employee requests for explanations or additional information around previously processed pay-periods.
• Prepares required periodic reporting such as: Records of Employment, T4s, WCB Reports, and other payroll related regulatory and audit reports.
• Provides support to the Manager of Finance and Payroll and Controller and performs other duties as assigned.
• Addresses training and professional development needs to successfully undertake present or new responsibilities.

BiWeekly:

• Processes bi-weekly payroll batch, including all step-by-step reconciliations included in the Payroll Preparer Checklist.
• Administers, reconciles, and manually processes benefits such as employee bonuses, cell phone allowance, pay in lieu of benefits, etc.
• Reconciles earnings amounts and hours, to ensure the biweekly payroll batch is complete, accurate, timely, and aligned with expectations.
• Prepares biweekly MPP and RRSP benefits payment remittances.
• Prepares Records of Employment (ROE) Filings.
• Maintains employee records from biweekly collection of documents through permanent archiving of files.

Monthly:

• Reconciles Monthly Bills to payroll benefits processed in UKG, including but not limited to: Parking benefits, Cell benefits, Personal Wellness Account, and Group Benefits (AD&D, Life, Dependent Life, Extended Health, Dental, LT Disability).
• Reconciles payroll liabilities and payments including, but not limited to: various employees, CRA Taxes, MPP, RRSP, employee garnishments, WCB, EHT, etc.

Qualifications

Preferred:

• 1-2 years of hands-on experience in payroll is preferred.
• Experience with UKG Pro Payroll Systems and/or equivalent Systems is an asset.
• Working towards a Canadian Payroll Designation such as a Payroll Compliance Practitioner (PCP) and/or equivalent is preferred.

Required:

• Candidates must be detail oriented with a high degree of accuracy, and proven ability to handle detailed work is required.
• Quick learner, coachable, and willing to learn from the Payroll Administrator with a strong aptitude for working with Canadian payroll process and understanding the fundamentals of payroll processing, regulatory requirements, and filing deadlines.
• Strong working knowledge of Microsoft Word and Microsoft Excel is required.
• Excellent interpersonal and organization skills are required.
• Strong written and verbal communication skills are required.
• A versatile and adaptable demeanor with the ability to work independently and in a team.
• A Criminal Record Check is required.

Term/Status: 35 hours/week

Annual Salary: Starting at $45,000 to $52,000

We thank all applicants for their interest; however, only short-listed candidates will be contacted for an interview