Procure-to-Pay

Discover

The Opportunity

We're looking for a Procurement to Pay Agent (ASL 4) to join our team and play a key role in managing our financial operations. If you're passionate about finance, enjoy solving challenges, and want to be part of a dynamic environment, we invite you to apply and help drive our success.

Position Type: Term

Duration: April 2026 to November 2027

Location: Any NBCC campus

Salary Range: $1,822.00 to $2,202.00 bi-weekly

What you'll do

Responsibilities

The Procurement to Pay (P2P) Agent, reporting to the Manager, Procure to Pay, is responsible for managing purchasing requests in collaboration with internal stakeholders and suppliers. This role handles tactical sourcing activities and is accountable for the P2P process including ensuring that NBCC receives quality products and services in an efficient and effective manner.

Key responsibilities include, but are not limited to:

PROCUREMENT

• Ensuring proper purchase order creation and management according to procurement/business requirements for all Tenders, Requests for Proposals (RFP), Request for Information (RFI), etc.
• Liaising with stakeholders and business partners on issues pertaining to the purchase to pay processes.
• Coordinating with stakeholders on what goods/services are required through requisition in Oracle fusion.
• Providing adequate response time to business partners with a focus on customer service.
• Monitoring requisitions to ensure all the pertinent information is provided correctly. Identifying and advising clients on possible modifications from original requests such as any cost-effective alternatives.
• Developing contract terms and conditions and ensuring compliance with contract requirements.
• Reviewing all competitive proposals to select the best source.
• Engaging in negotiations for contract terms and conditions; and overseeing all supplier-related activities and monitoring supplier performance.
• Executing purchase requisitions, monitoring, identifying, and troubleshooting any contract issues in timely manner.
• Posting and amending Tenders, Request for Information, Request for Quotation as well issuing addendums, as necessary to NBON.

ACCOUNTS PAYABLE

• Regulating payments including invoices, credit notes, i-Expense (travel claims), Student Refunds (domestic and International), Purchase Card transactions, Salary/Travel and Retirement advance requests, Requisitions for Payment (employee work related purchases, donations, etc.), reimbursement Expense requests, and the preparation and application of journal entries, and digital records management.
• Ensuring timely and accurate completion of each payment process in accordance with NBCC policy and applicable legislative requirements.
• Verifying, processing, and inputting all payable entries into Oracle software and ensuring proper supporting documentation and approvals have been provided.
• Analyzing and conducting account reconciliations within set timeframes and established processes.
• Inspecting and approving i-Expense claims for compliance with policy protocols.
• Auditing Petty Cash Reimbursement documents.
• Validating Purchase Card (P-card) transactions for fiscal accuracy and supporting approvals; and documenting and resolving discrepancies.
• Generating fiscal reporting quarterly and annually for multiple processes, originating journal entries to resolve inaccurate budgetary transactions,
• Documenting and maintaining payment records and providing fiscal support for internal stakeholders upon request.
• Continuously Identifying and evaluating business opportunities to improve systems and processes to reduce cost, mitigate risks and increase efficiencies.
• Assisting with special projects as required (Oracle Fusion Generating Reports and Analysis).

What you'll need

Qualifications

Education & Experience:

• Diploma or Degree in a relevant field with related years of experience.
• Designation in Public Service Procurement Program would be considered an asset.
• Knowledge of Oracle fusion, eBS would be considered an asset.
• Strong working knowledge in Microsoft office applications - Excel, word documents and email (office suite), Power Point.
• Strong oral and written communication skills and the ability to communicate effectively at all levels of the organization.
• Experience in handling large amounts of data for reconciliation and reporting.

Professional Skills:

• Exceptional organizational skills and attention to detail.
• Results Oriented, able to prioritize and consistently deliver on -time and accurate results.
• Highly flexible with excellent interpersonal and communication skills and the ability to navigate and build relationships effectively throughout the organization.
• Ability to maintain a high degree of professionalism and confidentiality.
• Demonstrated problem-solving skills, analytical ability, and innovative thinking.
• Self-motivated, service and results oriented.
• Ability to work under pressure in a fast-paced environment.
• Demonstrated ability to work effectively independently and within a team.
• A desire for continuous learning and growth.
• Excellent oral and written communication skills in English.

Preference may be given to candidates who have experience working in a post-secondary environment.

Candidates must clearly demonstrate how they meet these qualifications on their resumes.

Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised.

All applicants must be eligible to work in Canada at the time of application. This competition may be used to fill future vacancies at the same level.