Administrative Assistant (contract)

Location: Vancouver, BC, Canada
Employment Type: Contractor
Workplace Type: Hybrid

About our Vancouver Office

Located in the heart of downtown Vancouver, between the Pacific Ocean and the Coast Mountains, Teck’s Corporate Office sits in one of Canada’s most culturally diverse cities.

Surrounded by world-renowned nature and globally inspired cuisine, the office brings together many of Teck’s corporate functions - all working toward Teck’s purpose of providing the essential resources the world relies on.

Role Overview

Reporting to the Director, Enterprise Applications, the Administrative Assistant is responsible for first-tier support and assistance to various functions of Teck Digital Systems (TDS).

We are looking for a confident and skilled administrative professional to own their role. We require someone with the ability to multitask, stay organized, and adjust to changing priorities in a fast-paced environment. Specifically, we are targeting a self-motivated individual with strong problem solving skills, detail oriented and with a passion for continuous improvement. Additionally, outstanding communication and interpersonal skills are vital as this role requires a high level of integrity and an ability to connect your audience.

Other responsibilities include; planning meetings, scheduling travel, answering phones, event planning and greeting people, and much more! Don't miss out on this exciting opportunities to be part of one of Canada's leading mining companies and join our team!

Key Responsibilities

• Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures

• Manage and organize the calendar for up to six Directors

• Prepare and process expense reports

• Sets up/take down of meetings and organize catering as needed

• Organize schedules, meetings and travel arrangements for TDS Managers and Directors

• Handle assignments involving highly confidential matters with utmost care and attention

• Screen and handle all incoming inquiries

• Prepare and proofread organization charts, presentations, reports, projects and other assignments, as required

• Organize and maintain appropriate filing system

• Occasionally prepare Payroll reports for timely submission in the absence of the VP’s EA

• Manage projects related to the TDS office including office moves, cleaning and environmental adjustments

• Plan and co-ordinate assembly of large reports requested by management in a timely manner

• Compile and submit timesheets for the department, as required

• Draft and type documents and minutes, as the need arises

• Research materials and execute assignments under minimal supervision and direction.

• Plan and execute various projects as assigned and required in a timely manner

Qualifications

• Post-secondary training in an administrative program

• At least 5 years of experience working in an office environment

• Proficient MS Office, Excel, Word, PowerPoint, and Outlook skills

• Excellent written and verbal communications

• Outstanding interpersonal skills and proven ability to prioritize

• Keen to take initiative, act proactively to anticipate needs, and work with minimal direction

• A flexible and adaptable candidate who is comfortable with change, a busy and fast-paced environment, who is willing to work extra hours when required

• Able to interact and communicate with various levels of management and employees while maintaining tact, consistency, professionalism, and diplomacy

• Ability to professionally manage confidential material is vital

Why Teck

At Teck, your work matters—to the world, to our communities and to your future.
As a leading Canadian resource company, we focus on responsibly providing the metals essential for global development and the energy transition while caring for the people, communities and land that we love. We do this guided by our values that, together, form The Teck Way. At Teck, you’ll find purpose-driven work, a culture of respect and inclusion, and the opportunity to grow your career while helping build a better world.

Apply with us

Take the next step in your career by applying for the Administrative Assistant (contract) role. We review applications on a rolling basis and encourage you to apply, even if your background doesn’t match every requirement. We value diversity and are committed to an inclusive, barrier-free hiring process. Reasonable accommodations are available upon request.

Requisition ID: 53701 | Job Category: Technology | Employment Type: Contractor | Location: Vancouver | Workplace Type: #LI - Hybrid