Construction Accounting Administrator

About The Company
Our client is a well-established and growing real estate and construction organization with a strong presence across commercial and mixed-use developments. Known for delivering high-quality projects and maintaining a collaborative, fast-paced environment, the company continues to expand its portfolio and operations across the region.
This is an opportunity to join a dynamic construction team that works closely with project stakeholders, vendors, and internal departments to deliver projects efficiently and to a high standard.

About The Role
Our client is seeking a Construction Accounting Administrator to support the day-to-day operations of their Construction team.
This role plays a critical part in ensuring projects run smoothly by managing documentation, coordinating workflows, and supporting Project Managers across multiple active developments. It is ideal for someone who enjoys working in a fast-paced environment, thrives on organization, and is looking to build a long-term career within construction or real estate.
You will gain exposure to a variety of project types, including capital projects and tenant improvements, while working closely with both internal teams and external stakeholders.

Responsibilities

• Review and process invoices, ensuring accuracy, coding, and timely approvals
• Assist with tracking project budgets and cash flow reporting
• Coordinate construction activities and documentation alongside Project Managers
• Prepare and draft contracts, change orders, and purchase orders
• Maintain project documentation including drawings, correspondence, and close-out packages
• Support monthly reporting by coordinating project financial and operational data
• Liaise with contractors, vendors, and internal departments
• Coordinate meetings, prepare agendas, and document meeting minutes
• Manage schedules, appointments, and travel arrangements for leadership
• Maintain organized filing systems and project records
• Provide administrative support across Construction, Property Management, and Project teams
• Assist with general office coordination and ad hoc duties as required

Requirements

• 1–3 years of accounting administrative experience (construction, real estate, or related industry preferred)
• Exposure to commercial real estate or construction environments is an asset
• Basic understanding of accounting processes (invoices, budgets, expense tracking)
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with tools such as MS Project, Yardi, or similar systems is an asset
• Strong organizational skills with the ability to manage multiple priorities
• High attention to detail and strong follow-up skills
• Excellent written and verbal communication skills
• Ability to work independently in a fast-paced, deadline-driven environment
• Adaptable, proactive, and team-oriented mindset

Compensation

• $60,000 – $67,000 Competitive base salary (commensurate with experience)
• Full-time opportunity (40 hours per week)
• Opportunity to grow within a reputable and expanding organization
• Vacation Allowance
• Exposure to a variety of construction and development projects

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.