Executive Assistant

Executive Assistant

Location: Vancouver, BC
Duration: 6-Month Contract

MatchBox Consulting Group is seeking an experienced Executive Assistant to support one of British Columbia's largest utility providers. This is an excellent opportunity for a highly organized and proactive administrative professional who thrives in a fast-paced executive environment and enjoys supporting senior leadership.

The successful candidate will provide executive-level administrative support while managing priorities, coordinating complex schedules, and ensuring day-to-day operations run efficiently.

Responsibilities

• Provide executive administrative support to senior leadership.
• Manage complex executive calendars, scheduling, and meeting coordination.
• Prepare and draft emails, correspondence, meeting agendas, presentations, and reports.
• Coordinate meetings, events, and stakeholder communications.
• Process expense claims, accounts payable documentation, and support budget coordination.
• Maintain accurate records, documentation, and filing systems.
• Conduct research, develop recommendations, and provide administrative solutions to support business objectives.
• Support project teams and business groups with administrative coordination as required.
• Handle confidential information with professionalism and discretion.
• Prioritize competing demands while ensuring timely completion of tasks.

Qualifications

• Minimum 5 years of Executive Assistant or senior administrative support experience.
• Proven experience supporting senior executives in a fast-paced environment.
• Strong expertise in executive calendar management and meeting coordination.
• Excellent stakeholder communication and relationship management skills.
• Advanced proficiency with Microsoft Office, including Word, Outlook, and PowerPoint.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong attention to detail and excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to quickly learn new systems and processes.

Preferred Qualifications

• Post-secondary education in Office Administration, Business, or a related discipline.
• Experience supporting executive leadership within large, complex organizations.
• SAP experience.
• Experience within the utility or infrastructure sector.

If you're an experienced Executive Assistant who enjoys supporting senior leaders and thrives in a high-performing environment, we'd love to hear from you.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com
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