Program Coordinator, SPIRIT Program

Job Description

This is a Temporary Contract Assignment for up to Twelve () Months

Support the foundational phase of a new initiative to develop and implement new approaches to advance dementia care. As a Program Coordinator for the SPIRIT Program you will play a central role in bringing this ambitious vision to life, turning high-level strategies into tangible action plans that bridge clinical care and research. This is a unique chance to blend your health care knowledge with practical program coordination ensuring that vital philanthropic stewardship activities and scholarship goals remain aligned and on schedule. You won't just be tracking tasks; you’ll be the connector for a multidisciplinary team of experts, facilitating the collaboration needed to launch novel interventions and secure essential grant funding. This role offers a platform to elevate your project management background within an academic health care setting. Your work will empower our teams to bridge the gap between research and reality, improving the quality of care we provide to those navigating dementia.

Is this you?
You bring a structured mindset to complex environments, finding satisfaction in aligning timelines, resources, and deliverables. In the SPIRIT program, this organizational precision is vital as you manage the concurrent demands of scholarship initiatives, grant cycles, and daily operations. By pairing time management and critical thinking skills, you assess what needs immediate attention, like a looming grant deadline, versus what requires long-term tracking, such as annual reporting cycles. When an unexpected new priority arise, your flexibility ensures you can pivot quickly without compromising the quality of your output. This disciplined approach provides the reliability our program needs to move from strategy to successful execution.

Collaboration is at the core of your approach, enabling you to foster strong, effective partnerships with a broad range of clinical and academic stakeholders. Whether coordinating updates or supporting manuscript development, you communicate with clarity and professionalism, ensuring alignment around shared goals. You actively listen and are adept at translating complex or technical information into clear, accessible messaging tailored to diverse audiences. This collaborative and thoughtful communication style helps advance complex initiatives efficiently, converting collective insights into meaningful program outcomes.

Your work is characterized by a strong sense of initiative, which is particularly impactful within a new and evolving program. In an environment where processes are still being established and ambiguity is expected, you demonstrate the self-direction needed to maintain momentum and proactively identify potential bottlenecks in operational workflows. Whether flagging a missing element in a funding request or improving an administrative process, you take full ownership of deliverables without requiring ongoing direction. This proactive approach supports the program’s steady evolution, transforming challenges into opportunities for refinement and growth.

About this program:
The SPIRIT Program is a new initiative at Sinai Health dedicated to shaping the future of dementia care. We identify dementia-care improvement opportunities and scholarly projects guided by three foundational pillars:
1. Innovation, where we develop best practices to support patients from diagnosis through to treatment and end-of-life
2. Research, where we study the effectiveness of new support interventions
3. Training, where we engage students and fellows to build the next generation of health care leaders.

Ultimately, our work supports patients with dementia admitted to Mount Sinai Hospital and Hennick Bridgepoint Hospital with complex medical and behavioural symptoms.

In this role you will:

• Coordinate and support scholarship and operational initiatives related dementia care
• Engage and work collaboratively with clinical and academic stakeholders
• Apply health care knowledge and leverage research and project management skills, tools and techniques to support innovation and evaluation
• Manage day-to-day operational, communication and philanthropic stewardship aspects of projects, grants and initiatives
• Facilitate recruitment, training and mentorship of hired and volunteer project assistants to support ongoing scholarship and knowledge translation
• Prepare proposals for grants, external funding requests and philanthropic business cases to support dementia care innovation and scholarship
• Participate in manuscript preparation and annual reporting
• Perform other duties consistent with the job classification as required

Job Requirements

Job Requirements:

Mandatory

• Successful completion of Master’s Degree in relevant field (health services, business administration or health sciences)

Skills and Knowledge

• Demonstrated proficiency in managing multiple projects
• Demonstrated success in facilitating effective teamwork, highly developed problem solving, and ability to lead meetings
• Excellent written and oral communication skills
• Ability to adapt to a changing work environment
• Research coordination experience and aptitude
• Demonstrated ability to make decision and to exercise good judgment
• Demonstrated work performance and attendance history