Executive Assistant

Executive Assistant

As Executive Assistant, you will provide advanced executive support to the Managing Director (MD) and a select group of 3–4 senior leaders. This position goes beyond traditional administrative support: you will act as a trusted partner who increases executive leverage by shaping content, synthesizing information, and driving clarity and follow‑through across priorities.

You will pair exceptional administrative expertise (calendar, travel, meeting orchestration) with strong judgment, curiosity, and the ability to independently frame issues and deliver executive-ready materials. Handling sensitive business, financial, and personnel information with utmost confidentiality and care. This role requires flexibility, strong presence, and adaptability in a dynamic environment.

Way of working: Hybrid with two in‑office days (Tuesdays and Thursdays) in Cambridge, Ontario; occasional overtime may be required during peak periods.

What you will do

Executive Leverage & Decision Support

• Act as a thought partner to the MD, anticipating needs and triaging priorities.
• Research and synthesize information to support decisions and strategic initiatives.
• Create concise, decision-ready outputs (e.g., briefing notes, summaries).
• Maintain a centralized record of priorities, decisions, and follow-ups.

Content & Communication Ownership

• Draft and refine executive-level content (presentations, emails, briefings).
• Produce leadership summaries focused on implications, risks, and opportunities.
• Collaborate with internal teams to ensure accurate and timely materials.

Meeting & Governance Excellence (AI-Enabled)

• Shape agendas and pre-reads to ensure purposeful, decision-oriented meetings.
• Use AI tools (e.g., Copilot and Microsoft 365) to draft summaries and action logs, ensuring accuracy and relevance.
• Track actions and deadlines, escalating risks as needed.
• Capture and communicate meeting outcomes and next steps clearly.

Administrative & Operational Support

• Manage complex calendars and optimize executive time.
• Coordinate travel, expenses, and logistics seamlessly.
• Triage executive correspondence and ensure timely follow-ups.
• Organize executive meetings and maintain secure records.

Stakeholder Management & Representation

• Act as a liaison between executives and stakeholders, ensuring professional communication.
• Represent the MD as needed, surfacing insights and escalating issues.
• Build trusted relationships across the organization.

Special Projects & Business Rhythm

• Support special projects by structuring tasks, gathering inputs, and preparing updates.
• Manage the business rhythm, including priorities, deadlines, and leadership forums.
• Plan and execute corporate events with attention to detail and outcomes.

Data, Security & Confidentiality

• Handle sensitive information with confidentiality and sound judgment.
• Ensure compliance with data governance, security, and ethical AI use.

What you will bring

Experience & Education

• Bachelors Degree required; 3+ years supporting senior executives (MD/VP/C-suite).
• Experience in fast-paced, high-volume leadership environments; global/matrixed exposure is a plus.
• Background in special projects or cross-functional work is preferred.

Core Competencies

• Proven judgment and discretion in handling sensitive information and making sound decisions with limited direction.
• Strong synthesis and writing skills for executive audiences.
• Analytical mindset and intellectual curiosity to frame issues and options.
• Excellent organization and follow-through to manage priorities and commitments.
• Confident communicator with strong stakeholder management skills.
• Exceptional verbal and written communication skills; able to convey complex ideas clearly, concisely, and professionally to diverse audiences.

Technical & Digital Fluency

• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, Sharepoint).
• Comfort using AI tools (e.g., Copilot) to enhance drafting and analysis.
• Strong habits in information management and secure data handling.

What we offer

Annualized base pay range is $53,370 - $78,210 CAD.

Actual base pay may vary based upon factors such as relevant experience, qualifications, internal equity of peers, and geographic location. Employees may also qualify for performance-based bonuses, merit increases, and other incentives based on individual and company performance. The availability and amount of these additional compensation elements are determined by company policy and may vary.

Our employees play an integral part in our success as a business. We appreciate that each of our employees are unique and have unique needs, ambitions and we enjoy being a part of their journey.

We are there to empower and encourage you with your personal and professional development ensuring that you take control by offering a large variety of courses and targeted development programs. All that in a global environment where international mobility and career progression are encouraged. Caring for your health and wellbeing is key priority for us. This is why we build Work Well programs to providing you with peace of mind and give the flexibility in planning and arranging for a better work-life balance. We offer a comprehensive benefits package that includes health, dental, and vision insurance, retirement savings plans, paid time off, and other employee programs. Eligibility for benefits is subject to plan terms and conditions, and may vary based on position and/or employment status.

At Allianz we use some AI-assisted technology as part of our recruitment process to help match candidates to roles based on skills, experience, job title, and location. AI supports our recruiters by enhancing the efficiency and accuracy of candidate assessments and job recommendations, while all applications are reviewed by our recruitment team and final hiring decisions are made by humans.

This posting is for an existing vacancy.

How We Hire

Allianz Partners does not accept unsolicited CV’s or approaches from agencies. We only work with partners on our approved supplier lists, under contract. Any unsolicited submission will not be considered.

94939 | Marketing & Design | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust.

We therefore welcome applications regardless of race, ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Join us. Let's care for tomorrow.