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Community Sports Partners
Personal AssistantCommunity Sports Partners • Mississauga, ON, CA
Personal Assistant

Personal Assistant

Community Sports Partners • Mississauga, ON, CA
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

SportStars is seeking a highly organized and proactive Personal Assistant to support the CEO across both professional and personal priorities. This is a dynamic role that blends traditional executive support with high-level personal coordination, enabling the CEO to operate efficiently across multiple time zones and international locations.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment. You will play a critical role in managing day-to-day logistics, anticipating needs, and ensuring both business and personal responsibilities are handled seamlessly.

Executive Support

  • Manage the CEO’s calendar, including scheduling meetings, appointments, and international travel across multiple time zones
  • Prepare reports, presentations, and correspondence as required
  • Act as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication
  • Assist in planning meetings, events, and business-related logistics
  • Conduct research and compile information to support decision-making

Personal & Lifestyle Coordination

  • Oversee personal scheduling, including appointments, reservations, and day-to-day logistics
  • Coordinate travel arrangements, accommodations, transportation, and itineraries across multiple cities
  • Support family logistics and planning, including activities, schedules, and special events
  • Handle personal errands, vendor coordination, and service management with efficiency and discretion
  • Maintain important dates, reminders, and gifting coordination to ensure nothing is overlooked

Proactive Planning & Research

  • Research and recommend services, experiences, and opportunities (e.g., dining, events, travel, wellness, etc.)
  • Anticipate needs and provide solutions before they arise

Requirements

Qualifications & Skills

    • Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
    • Exceptional organizational and time-management skills with strong attention to detail
    • Highly proactive with the ability to anticipate needs and operate independently
    • Strong written and verbal communication skills
    • Comfortable working in a fast-paced, international environment
    • High level of discretion and professionalism when handling confidential information
    • Digitally fluent (Google Workspace, Microsoft Office, messaging platforms, and other productivity tools)
    • Flexibility to adapt to changing priorities and schedules

Preferred:

    • Bilingual proficiency in English and Spanish
    • Experience supporting executives with international travel and cross-border coordination

Benefits

Compensation: competitive salary based on experience

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Personal Assistant • Mississauga, ON, CA

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