Administrative assistant

Administrative Assistant Contract Lévis (100% On-site)

Modernization programs are part of the transformation in Wealth Management and Life and Health Insurance, with the goal of becoming a Canadian leader in member and client experience.

In this context, our client is looking for an Administrative Assistant to support the management and coordination of the unit's administrative activities.

Your Role:

As an Administrative assistant, you will actively contribute to the sector's administrative activities. You will collaborate on problem-solving, situational analysis, and the development of appropriate recommendations.

You will thrive in a dynamic environment that requires autonomy, rigor, adaptability, and the ability to work comfortably in an ambiguous context. You will interact with numerous stakeholders and work in close collaboration with internal teams.

Schedule: Operational service hours

Salary: $24.00 – $30.00 / h (based on experience)

Contract: Until December 2026, with a possibility of extension

Start Date: April 27, 2026 (Potential to start earlier than the proposed date)

Interested in this position? Apply now!

For any questions or to express your interest, send me an email at: nicolas.lefort@randstad.ca

Advantages
High-Impact Mission: Participate in a major modernization program shaping the future of wealth management in Canada.

Professional Development: Grow within a sophisticated Program Management Office (PMO) that values continuous improvement.

Collaborative Culture: Join a team that prioritizes human relationships and a stimulating work environment.

Work environment focused on innovation and continuous improvement.

Direct contribution to the optimization of productivity and profitability.

Responsibilities
Operations Management: Perform activities related to personnel movements, billing, staffing, and operational support.

Internal Management Tasks: Execute various administrative tasks, including:

Dashboards: Maintaining and updating operational dashboards.

Expense Accounts: Tracking and processing expense reports.

Inventory & Equipment: Managing inventory and office material.

Process Compliance: Ensure the completion and adherence to the unit's administrative operational processes.

Analysis & Reporting: Conduct analyses and produce, review, or update reports and statistics.

Quality Control: Perform administrative and operational quality controls, propose corrective measures, and ensure required follow-ups.

Secretarial Support: Handle various secretarial activities, specifically:

Documentation: Drafting, formatting, and updating documents.

Linguistic Review: Producing and performing linguistic reviews of information documents from various sectors.

Continuous Improvement: Update existing processes and propose continuous improvements to optimize administrative activities.

Qualifications
Communication in French is required; English is an asset. You may be required to communicate with [clients/partners/employees] who are English-speaking and located outside of Quebec on a [daily/regular] basis.

Education: Diploma of Vocational Studies (DEP) in an appropriate field.

Experience: Minimum of three (3) years of relevant experience.

Equivalency: An equivalent combination of education and relevant experience may be considered.

French Proficiency: Excellent command of French, both spoken and written.

English Proficiency: Proficiency in English is considered a strong asset.

Technical Skills: Mastery of the Office 365 Suite.

Advanced Excel: Advanced mastery of Excel is required.

Summary
Administrative Assistant Contract Lévis

Are you an analytical and rigorous technician who has mastered office tools and possesses experience in operations or administration? If you are looking for an expert role where you will contribute directly to process improvement and the operational efficiency of a major organization, apply now!

For any questions, please contact nicolas.lefort@randstad.ca or apply directly online!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.