Manager Finance & Human Resources

Description

Inclusion NWT is a non-profit organization providing services to individuals with intellectual, developmental and other disabilities and their families, assisting them to have meaningful lives. The position is intrinsic to the operation of Inclusion NWT. The position fulfills the financial requirements of the organization up to and including preparation for the annal audit. This includes all payroll functions (133 employees) accounts payable, reporting and budgeting requirements and contract management. The position also administers the Inclusion NWT benefits and compensation and ensures the general components of on-boarding are carried out.

The Manager is responsible for ensuring financial and human resources services are delivered in a timely and respectful manner.

The Manager also manages administrative responsibilities for the organization including; inventories, asset management and maintenance, system support for the scheduling and time capture program. The Manager carries out the role by working directly the Finance team. The Manager also works closely with the Management team and other staff members to support their efforts to offer the best fit of services and consistency for all clients.

Responsibilities

Key Responsibilities

• Payroll

The Manager is responsible for

• Audits time sheets and maintains records of sick, lieu, stat and vacation entitlements;
• Calculates and prepares payroll including payroll advances at mid-month and month-end payroll;
• Calculates and remits Receiver General, WSCC, NWT Payroll Tax, RRSP, and Group Insurance Plan remittances;
• Maintains payroll files for all employees;
• Maintains personnel files for all employees;
• Prepares Records of Employment;
• Prepares T4 records and T4 Summary.
• Human Resources Supports the Executive Director in maintaining a compensation plan including a consistent salary plan and employee benefits package; Prepares forms for employee benefit and registered retirement savings plans and any other related administration; Provides information to employees on these plans and other human resource areas; Completes all documentation with employees at the start of their employment; Makes recommendations to the Executive Director to ensure consistency with the territorial employment standards; Monitors anniversaries and renewal needs (first aid, driver’s abstract, criminal record check) Assists with any documentation necessary at the end of employment.
• Accounts Payable Posts all invoices in accounts payable ledger; ensuring that appropriate approvals are in place; Reconciles vendor statements; Follows-up on outstanding items; Generates cheques for outstanding invoices on a timely basis; Calculates and remits GST and GST refund.
• Accounts Receivable Issues invoices; Verifies and records all payments; Ensures bank deposits are made as needed; Follows-up on outstanding accounts receivable and NSF items; Records donations and issues donation receipts; Maintains contract and contributions agreement files.
• Financial Records and Reports Reconciles accounts and bank statements and ensures accuracy; Prepares Program Statements and provides to the Executive Director; Prepares Association’s Financial Statements and financial summaries on a monthly basis; Prepares financial reports as requested; Prepares the books for the annual audit and supports the audit process.
• Contracts, Agreements and Grants Ensures information in contracts, grants and contributions is correct from an Inclusion NWT perspective; Completes all financial reporting as required by various funders, monthly, quarterly or annually; Monitors incoming funding and follows up on payments that are delayed; Maintains records of all funding arrangements.
• Budgeting and Money Management Works with the Executive Director in the preparation of the annual budget for Inclusion NWT and within each service area; Monitors cash flow and makes recommendations to the Executive Director to ensure no disruption to day-to-day operations; Supports and recommends efforts to economize and to get the best value for the dollars available.
• Finance Aspects of Projects Supports the administration of finances in various projects; Assists Supported Living with systems to ensure the safekeeping and accountability for client funds within Inclusion NWT’s care.
• Asset Management Ensures Inclusion NWT infrastructure is maintained; Makes recommendations for the appropriate reserves for major repairs and maintenance of assets.
• Staff Engagement and Retention

The Manager is responsible for all aspects of staff engagement and communication, training, scheduling and retention and implementing best practices. The Manager ensures staff adherence and understanding of Inclusion NWT policies and procedures. The Manager jointly manages recruitment process with the Executive Director.

• Other Duties as Assigned

The Manager will be required to carry out other duties related to Finance and Human Resources or Inclusion NWT, as assigned by Management.

Values, Skills and Abilities

The Finance and Human Resources Manager requires experience, knowledge and skills ideally achieved through a Bachelor’s degree in a relevant field (accounting, administration, bookkeeping, payroll, human resources) combined with at least six years of relevant experience. A strong background in payroll is highly beneficial. Equivalencies will be considered.

The position requires an understanding of Inclusion NWT’s mission and an ability to communicate and advocate an inspired vision of inclusion in all parts of an individual’s life.

The Manager should have the following:

Ability to manage and supervise delivery of service

Strong organizational skills

Strong communication and time management skills

Solid mathematical skills

Ability to adapt to change and problem solve

Creativity in finding solutions to meet operational needs

Ability to work in a hectic environment

Ability to multitask and deal with frequent interruptions

The following certifications are required or preferred:

Valid class 5 driver’s license (preferred)

Successful criminal records check (required)

The above job description describes the general nature and level of work performed by this position and is not an exhaustive list of all responsibilities and activities required of the position.

Inclusion NWT encourages all staff to participate fully in the work setting and to embrace the vision of inclusion. This includes supporting clients as needed, pitching in to help with special events and a number of other activities not specifically related to the job title.