Payroll Specialist F/H

VINCI Construction Grands Projets Canada, a subsidiary of VINCI Construction Grands Projets, part of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring a

Payroll Specialist

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep‑water intake in Lake Ontario to improve the plant's cooling system. This will involve:

• A 5 km-long tunnel, built by a pressurized TBM (10.15 m diameter slurry TBM);
• Two vertical shafts (onshore and offshore);
• An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

As a Payroll Specialist, you will oversee the full payroll lifecycle for unionized construction employees, covering payroll processing, employee onboarding and offboarding in ADP, employee records management, regulatory and year‑end reporting, while ensuring compliance with collective agreements and applicable legislation.

Concretely, your tasks will be:

• Manage employee onboarding and offboarding in ADP;
• Oversee and maintain employee records, including maternity and paternity leave, paid leave, absences, and sick leave, and other union regulated leave entitlements;
• Process union payroll in compliance with collective agreements, provincial and federal legislation;
• Produce payroll reports and ensure data accuracy across ADP and Excel;
• Review time entries and ensure accurate calculation of regular hours, overtime, premiums, allowances, and union benefits;
• Respond to employee payroll inquiries related to pay, hours worked, overtime, leaves, weather‑related work disruptions, and other payroll or time‑tracking matters;
• Review time entries, calculate wages, overtime, premiums, benefits, and final pay;
• Prepare and validate T4 year‑end filing;
• Administer WSIB payroll reporting and accident‑related pay adjustments;
• Maintain ongoing regulatory awareness related to unionized payroll, including payroll and tax legislation, collective bargaining agreements, labor relations requirements, and related HR regulations.

Profile

• Post‑secondary diploma or degree in Payroll Administration, Human Resources, Accounting, Business Administration, or a related field; PCP or CPM designation (Canadian Payroll Association) is considered an asset;
• 4–5 years of payroll experience in a unionized environment;
• Strong experience working with unionized employees, including union rules, collective agreements, and labor relations;
• Prior experience in the construction industry strongly preferred;
• Proficiency in ADP payroll systems;
• Knowledge of Ontario employment regulations (ESA, WSIB) in unionized environments;
• Strong attention to detail and high level of accuracy.

Why us?

• Gross annual salary between 75K and 85K, depending on experience and profile;
• 4 vacation weeks & 3 emergency/sickness days paid;
• Group Health Insurance (premium participation including virtual health care system);
• Wellness spending account;
• A cosmopolite and inclusive work environment;
• Attractive and challenging project.

Affiliated entity

As part of a lineage of 100‑year‑old companies whose names are associated with impressive achievements worldwide, VINCI Construction Grands Projets possesses end‑to‑end expertise in the creation of complex infrastructure. Throughout the world, VINCI Construction Grands Projets designs and builds major civil engineering structures (tunnels, bridges, dams, liquefied natural gas storage tanks, road and rail infrastructure) and buildings (skyscrapers, shopping centres, hotels, major industrial facilities, nuclear power plants, etc.). As a complement to the company's high level of expertise, its consummate engineering skills, and expert project management abilities, VINCI Construction Grands Projets practises a policy of involvement at the local level wherever it operates, partnering with local firms and companies, enabling it to deploy wide‑ranging yet modular solutions. These solutions, including technical assistance, turnkey projects, and maintenance programs, respond to the many different needs of a broad range of private‑ and public‑sector clients.