THE ROLE
WHAT THIS ROLE WILL DO
Act as liaison between colleagues & clients to facilitate work & accomplish objectives in a collaborative effort
Respond to internal and external requests for information and follows through to ensure requested actions are taken or completed in a timely manner
Establish & manage relationships with industry people – agents, band management, tour managers, labels representatives and venue management.
Interface with agents and venues to verify availabilities and build a calendar of events
Manage internal documentation using internal booking systems, calendars and ticketing schedules
Assist with presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external
Work with internal and external Box Office Personnel
Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
Assist with researching and compiling support submissions for concerts and tours.
Schedule meetings, conferences and appointments; update calendar.
Make travel arrangements and handle expenses.
Multitask in a fast-paced environment and remain organized, with attention to detail.
Performs general office duties (mail, filing, copy, fax)
Coordinates, manages & maintains calendars/schedules and contact lists.
Occasionally provide on-site day of show support
Other duties as assigned
WHAT THIS PERSON WILL BRING
Must possess exceptional organization, prioritization and multi-tasking skills
Ability to work in dynamic, fast paced, and deadline driven environment
Ability to navigate the internet as a communication and research tool
Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels
Must have a high level of expertise in MS Office (Outlook, Word, Excel, Powerpoint)
Possess a strong work ethic with a high sense of responsibility in an ever-changing environment
Must be able to maintain confidentiality, handle sensitive matters and exercise excellent judgment
Ability to work well independently and within a team
Experience in the live music industry is an asset
Knowledge of the touring and concert industry is an asset
Post-secondary education in business, music management, PR, communications or related field is an asset
Experience with ROME & Salesforce is an asset
Must have an avid interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry
BENEFITS & PERKS
Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:
HEALTH: Medical, Dental and Vision benefits for you and your family, along with Employee Assistant Programs through Modern Health and ComPsych
YOURSELF: Generous paid time off policy including holiday closures, and sick time for you and dependents, along with free concert tickets
WEALTH: RRSP program with company match, Stock Program Reimbursement
FAMILY: New parent programs & support including caregiver leave and baby bonus, and infertility support
CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
OTHERS: Volunteer time off, crowdfunding network, gender reassignment support
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The expected compensation for this position in Ontario is: $62,000-65,000
Physical Requirements/Work Environment
Sits for extended periods of time at a computer station or work desk; stands and walks throughout the day; occasionally move about inside the office to access file cabinets, office machinery, etc.; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels.
Promoter Assistant • Toronto, ON
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