Administrative Assistant

Job Title: Health and Wellness Agent/Administrative Assistant (Workplace Accident Claims Management)Department: HR
Location: Montréal, QC (HK K)
Duration: months contract (possible renewal/conversion to full-time)
Work Mode: hours per week, days in the office
Purpose:

• The occupational accident claims specialist handles the administrative processing of files related to incidents, accidents, and occupational illnesses.
• They are responsible for opening, monitoring, and updating files in accordance with legal requirements and the organization's internal policies.
• They work closely with health and wellness advisors.
• The specialist in managing work accident files ensures the administrative processing of files related to incidents, accidents, and occupational illnesses.

Description:

• %
• Opening claims following a workplace accident in various commissions across Canada.
• Data collection and drafting of reports.
• Opening claims following a workplace accident in various commissions across Canada.
• Data collection and drafting of reports.
• %
• Contribute to the management of medico-legal cases, requests for medical expertise, and various logistical and follow-up tasks with commissions and medical clinics.
• %
• Contribute to the management of claims for occupational hearing loss.
• Support the hearing health program across Canada (logistics, appointment scheduling, studies, etc.)
• Contribute to the management of claims for occupational hearing loss.
• Support the hearing health program across Canada (logistics, appointment scheduling, studies, etc.)
• %
• Opening mail, scanning, and recording documents in IMS and VIP (declarations, medical certificates, accident reports, etc.)
• Supporting the team in receiving emails for salary insurance claims.
• Other administrative tasks, such as monthly absence schedules, hearing loss reports, statistics, etc.
• Opening mail, scanning, and recording documents in IMS and VIP (declarations, medical certificates, accident reports, etc.)
• Supporting the team in receiving emails for salary insurance claims.

Education:

• A DEC in Legal Technology or a Bachelor's degree in Industrial Relations or any other related field would be an asset.

Competencies:

• years relevant experience in administrative management or occupational health and safety is an asset.
• Knowledge of laws and regulations related to workplace accidents (, WCB, CNESST, WSIB, etc.)
• Proficiency in office software (Microsoft Office Suite)
• Rigor, organizational skills, discretion, and autonomy.
• Excellent written and oral communication skills (bilingual)

Non-Negoatiable Skills:

• Organized
• Collaborative
• Detail-oriented.

Technical skills that would immediately stand out:

• Medical office assistant
• Experience managing disability or CNESST files.

Languages:

• Bilingual (English & French)

Candidates that may be of interest:

• Management of absence files (illness, disability, return to work)
• Recent graduates or those with training in occupational health and safety, or experience as a medical secretary or administrative assistant in a medical setting
• Junior profiles demonstrating a strong capacity for learning and a desire for advancement
• Proficiency with Excel and office software
• Ability to suggest improvement ideas
• Experience in human resources (administrative support), with an organized and collaborative profile
• Experience in administration required