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Executive AssistantProfessional Staffing • Greater Toronto Area, Canada
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Executive Assistant

Executive Assistant

Professional Staffing • Greater Toronto Area, Canada
30+ days ago
Job type
  • Full-time
Job description

Executive Assistant to the CEO

Location:

Downtown Toronto

Employment Type:

Contract 3 - 6 months

Role Overview

The Executive Assistant (EA) to the CEO serves as a strategic partner and trusted gatekeeper, providing high-level administrative, operational, and project support. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, high-stakes environment.

The ideal candidate from financial industry,is proactive, detail-oriented, and capable of anticipating the CEO’s needs while ensuring seamless day-to-day operations.

Key Responsibilities

Executive Support

  • Manage complex calendars, scheduling, and prioritization of meetings across multiple time zones
  • Coordinate domestic and international travel, including detailed itineraries
  • Prepare briefing materials, agendas, and presentations for meetings and board engagements
  • Act as the primary point of contact between the CEO and internal/external stakeholders
  • Screen and manage communications, including emails, calls, and correspondence

Strategic & Operational Support

  • Support execution of strategic initiatives and special projects led by the CEO
  • Track key deliverables and follow up with leadership team to ensure accountability
  • Assist in preparing reports, dashboards, and executive summaries
  • Conduct research and compile data to support decision-making

Board & Leadership Coordination

  • Coordinate board meetings, including logistics, materials, and minutes
  • Liaise with senior executives and cross-functional teams on behalf of the CEO
  • Maintain confidentiality on all board-level and executive matters

Office & Communication Management

  • Draft and edit internal and external communications on behalf of the CEO
  • Ensure smooth communication flow within the executive office
  • Support company-wide initiatives, events, and leadership meetings

Qualifications

  • Bachelor’s degree or equivalent experience
  • 5–10+ years of experience supporting C-suite executives, preferably a CEO
  • Strong business acumen and understanding of corporate environments
  • Exceptional organizational and time-management skills
  • High level of professionalism, discretion, and confidentiality

Key Skills

  • Advanced proficiency in Microsoft Office / Google Workspace
  • Excellent written and verbal communication skills
  • Ability to prioritize and manage multiple tasks under pressure
  • Strong problem-solving and critical-thinking abilities
  • High emotional intelligence and stakeholder management skills

What Success Looks Like

  • CEO’s time is optimized and aligned with strategic priorities
  • Seamless execution of meetings, travel, and communications
  • Proactive identification and resolution of issues before escalation
  • Strong relationships with internal and external stakeholders

Candidates must be eligible to work in Canada

I would like to thank all the candidates in advance. Please do stay connected on for future opportunities. Shortlisted candidates will be contacted .

This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.

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Executive Assistant • Greater Toronto Area, Canada

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