Executive Assistant and Board of Directors Support

Visionary leadership only reaches its full potential when supported by a world-class strategic force. At this prestigious West Island institution, you are far more than an assistant; you are the Guardian of Governance!

Your mission is to serve as the foundational pillar for the Board of Directors, mastering the complexities of administration so our leaders can focus entirely on community growth.

Why this role is different:

- True Autonomy: As the Director’s "Right Hand," your initiative and "respectful push-back" aren't just accepted - they are expected.

- Operational Excellence: You transform administrative friction into a high-performance machine through diplomacy and precision.

- A Seat at the Table: We offer a central role within a Quebec flagship where your professional judgment and mutual trust are the currency of success.

This isn’t just a career move; it’s a seat at the heart of institutional influence where your impact is visible every single day.





Advantages
- Competitive Salary
- Contract role with possibility of permanency
- Reputable Financial institution
- A stimulating and people-focused environment.
- Full time ( 35/ hours w week)
- weekly pays!
- Having full autonomy and ownership over your tasks - no hand holding here!



Responsibilities
- Oversee the full lifecycle of Board and Management Committee meetings, providing expert administrative steering and authoring the high-quality minutes and decision dossiers critical to organizational governance.
- Serve as a confidential liaison between the General Manager and market directors, proactively managing sensitive strategic and HR files with total discretion to anticipate leadership needs.
- Manage the end-to-end execution of team meetings, assemblies, and PR activities, ensuring every detail aligns with the institution’s high standards of excellence and prestige.
- Safeguard the institution’s prestige by overseeing the secure distribution of strategic documents and ensuring rigorous compliance with all internal governance policies.
- Act as the primary operational point of contact to ensure seamless consistency and alignment across all internal team processes.
- Critically evaluate administrative workflows to identify inefficiencies and implement digital tools or process improvements that optimize collective team productivity.

Qualifications
- 3 to 5 years in executive administrative support (experience with a Board of Directors or governance structures is a major asset).
- Schedule Flexibility approximately 2-3 times a week in the evening for Board meetings
- Exceptional ability to synthesize complex discussions into precise, professional minutes without the aid of AI.
- Advanced proficiency in the Microsoft 365 Suite (Teams, SharePoint, OneNote).
- Advanced French (written and spoken). English proficiency is required to serve our international clientele and to collaborate with stakeholders outside of Quebec.
- Able to demonstrate strategic agility and diplomatic "respectful push-back" by providing thoughtful alternatives and balancing operational firmness with a calm, organized presence in high-stakes environments.

Summary
Are you interested in the position? We'd love to hear from you!

To apply, you can apply directly to this offer or send your CV to melissa.bertrand@randstad.ca

*Please note that only candidates shortlisted for the position will be contacted within 24 to 48 business hours*

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.