Accounting and Administrative Coordinator

Connecting you to Accounting jobs in Calgary, Alberta!

About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in , About Staffing is a proud BBB Accredited business.

We have partnered with a Canadian-based organization focused on innovation and investment to support them in hiring for their next Accounting and Administrative Coordinator.

Job ID:

Job Type: Direct Hire

Category: Accounting

Location: Calgary, Alberta

Our downtown Calgary client is seeking to add a member to their growing team. With a lean and highly engaged team, they are committed to operational excellence and delivering meaningful impact through their work.

The culture is best described as agile, collaborative, and hands-on. Team members are trusted to take ownership of their responsibilities while contributing to a broader team mandate. There is a strong emphasis on accountability, adaptability, and supporting one another in a fast-paced environment where priorities can evolve.

This position is a well-rounded role that blends accounting responsibilities with administrative support. The successful candidate will play a key role in maintaining the day-to-day financial operations while also ensuring the office runs smoothly. With a strong focus on Accounts Payable (AP), this role requires someone who is comfortable working in the details, managing competing priorities, and supporting multiple functions across the organization.

Duties and Responsibilities:

The key job functions are:

• Perform full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processing, including entering invoices, issuing payments, and maintaining accurate financial records across multiple entities and cost centers.
• Coordinate and execute payment runs, including obtaining approvals, preparing electronic funds transfers (EFTs), wire payments, and internal transfers through online banking platforms.
• Generate and issue client invoices in alignment with internal approvals and project milestones.
• Monitor outstanding receivables, reconcile balances with internal stakeholders, and follow up on overdue accounts.
• Manage daily banking activities, including recording deposits and reconciling transactions.
• Support month-end close activities by completing reconciliations and maintaining organized financial documentation.
• Oversee general office administration, including managing supplies, maintaining inventory, and ensuring overall office organization.
• Coordinate logistics for meetings and internal events, including scheduling, setup, and vendor communication.
• Establish and maintain office procedures and administrative systems to improve efficiency.
• Provide front-line support by answering phones, greeting visitors, and directing inquiries appropriately.
• Arrange travel, accommodations, and itineraries as required.
• Maintain both physical and digital filing systems to ensure accurate record-keeping and accessibility.

Education:

• Bachelor’s degree, diploma, or certificate in Accounting, Finance, or a related field is required.Bachelor’s degree, diploma, or certificate in Accounting, Finance, or a related field is preferred.

Qualifications:

• Clean criminal and credit check.
• Solid understanding of accounting principles and financial processes.
• Proficiency in accounting software such as QuickBooks, along with Microsoft Office Suite.
• Strong organizational skills with the ability to manage both financial and administrative responsibilities concurrently.

Experience:

• Minimum of years of experience in accounting or finance, with a strong emphasis on Accounts Payable (AP).
• Experience supporting multi-entity environments, processing inter-company transactions is considered an asset.
• Previous exposure to office administration or coordination responsibilities is beneficial.

Skills:

• Attention to Detail: Demonstrates a high level of accuracy when processing financial data and managing records.
• Time Management: Effectively prioritizes tasks and meets deadlines in a fast-paced environment.
• Communication: Strong written and verbal communication skills for interacting with vendors, internal teams, and external stakeholders.
• Adaptability: Comfortable managing shifting priorities and taking on a variety of responsibilities.
• Customer Focus: Approaches both internal and external interactions with professionalism and responsiveness.

Base Salary: $, per year

• Salary will be commensurate with experience and overall qualifications.
• A comprehensive benefits package is offered.

Work Hours:

• hours per week
• Monday – Friday
• :AM – :PM

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

About Staffing recruiters are Alberta’s experts in connecting candidates with accounting jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.

The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on.

We are constantly posting accounting jobs so check back with us regularly.

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Please reference Job ID: in your application.