administrative assistant - office

• Work Term : Permanent
• Work Language : English
• Hours : 35 to 40 hours per week
• Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience : 7 months to less than 1 year
• or equivalent experience

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office
• Electronic mail

Transportation / travel information

• Own transportation
• Willing to travel
• Willing to travel regularly
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Organized
• Team player
• Client focus
• Reliability
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Support for persons with disabilities

Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Supports newcomers and / or refugees with foreign credential recognition

Support for youths

Offers mentorship, coaching and / or networking opportunities for youth

Support for Veterans

• Offers mentorship, coaching and / or networking opportunities for Veterans
• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example : gradually increasing hours and responsibilities, etc.)

Support for Indigenous people

Offers mentorship, coaching and / or networking opportunities for Indigenous workers

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
6 days ago